Job Description

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Build the Digital Backbone of a Leading Education Provider

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Box Hill Institute | Full-time Opportunity

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At Box Hill Institute, we're transforming the way information, knowledge and collaboration are managed across the organisation. As we continue our Microsoft 365 and digital transformation journey, we're looking for a Senior DMS & SharePoint Administrator to take ownership of our enterprise SharePoint Online Document Management System and help shape the future of information governance, automation and AI readiness.

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This is an exciting chance for an experienced SharePoint specialist who enjoys combining technical expertise, business improvement, governance and innovation to deliver real organisational impact.

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Join us in a full-time role offering an attractive remuneration package, 12% superannuation, and access to a range of employee benefits.

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Why work with us?

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At Box Hill Institute, we offer more than just a job - we offer a supportive and rewarding work environment where your wellbeing, growth and achievements are celebrated. Our benefits are designed to help you thrive both professionally and personally:

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- Flexible work arrangements to support work-life balance
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- On-site parking for added convenience
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- Career progression opportunities and reward & recognition programs to celebrate your success
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- Generous leave options such as Defence Reserve Service, Emergency Response, up to 20 days paid Family Violence leave and up to 16 weeks paid Parental Leave
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- Health and wellbeing supports and resources , including FREE flu-vaccinations, FREE skin checks, FREE health checks and corporate health insurance discounts
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- Financial perks like novated leasing and salary packaging
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- Exclusive staff discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our on-campus retail services such as floristry, day spa and beauty salons, hairdressing salon, barbershop, restaurant,



vet & dog grooming - all delivered by students in training, under the supervision of their teachers.
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What You'll Be Doing

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- Administer and optimise SharePoint Online and our enterprise Document Management System
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- Manage site architecture, content types, metadata, permissions and governance controls
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- Configure and support Microsoft 365 services including Teams, OneDrive, Power Automate and Power Apps
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- Develop workflow automation solutions to improve efficiency and compliance
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- Lead migration validation, data integrity and platform optimisation activities
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- Provide expert Level 2/3 support, troubleshooting and technical advice
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- Support Microsoft Purview, records management, retention and compliance requirements
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What You'll Bring

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Extensive experience administering SharePoint Online in a complex enterprise environment

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Strong knowledge of:

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- Microsoft 365
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- Permissions & Security Models
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- Power Automate & Power Platform
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- Records Management & Information Governance
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- Experience supporting DMS implementations, migrations and system optimisation
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- Ability to engage stakeholders and translate technical concepts into practical business solutions
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Qualifications/Requirements

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- Microsoft Purview experience
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- PowerShell scripting
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- ShareGate migration tools
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- Microsoft certifications
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- AI and Microsoft 365 Copilot readiness experience.
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About us:

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For over 100 years, we've been changing lives for the better, continuing to make this world a better place for all. By providing people with opportunities to expand their knowledge,



experience and understanding of the world, we empower them to change their lives.

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Our students can pursue everything - non-accredited short courses through the Centre for Adult Education (CAE); senior secondary qualifications including the Victorian Certificate of Education (VCE) and VCE Vocational Major (VCE VM); vocational certificates (including pre-apprenticeships, apprenticeships and traineeships) and diplomas; and higher education degrees and a graduate certificate.

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We are committed to a highly motivated and aligned workforce, so we'll be by your side to enable you, help you grow and offer you benefits which enhance your work-life balance.

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We are a 2026 Circle Back Initiative Employer - we commit to respond to every applicant.

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Box Hill Institute reserves the right to withdraw an advertised position at any stage.

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Box Hill Institute is a welcoming, safe and respectful work environment. We are work-life friendly and an equal opportunity employer. We encourage people from all backgrounds, abilities and identities to apply for our vacancies.

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Commitment to child safety

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Box Hill Institute is a Child Safe Organisation and has a zero tolerance towards the harm or abuse of children and young people.

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We believe that child safety is everyone's responsibility. All employees, volunteers, contractors and service providers are required to promote a culture of child safety, comply with the Child Safe Standards and other relevant legislation and reporting obligations of suspected child abuse as per the Institute's Child Safety Policy and Procedures.

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All employees are required to hold and maintain a current, valid Working with Children Check for the duration of their employment at their own expense.

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Candidates for employment at Box Hill Institute will be subject to pre-employment probity checks, and must satisfy Box Hill Institute's pre-conditions for employment.

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📌 Senior DMS & SharePoint Administrator (Victoria)
🏢 Box Hill Institute
📍 Victoria