WESTERN SWAN PTY LTD

Coopers Plains, Brisbane, QLD

Administrative (Administration & Office Support)

Full time

$65,000 – $75,000 per year

Office AdministratorLocation: Brisbane, QLD

Employment Type: Full time

We are seeking a motivated and highly organised Office Administrator to join our growing team. This role plays a key part in coordinating daily operations, supporting field teams, and ensuring smooth communication between customers, subcontractors, and suppliers.

Key Responsibilities

- Communicate with customers regarding bookings, updates, and enquiries
- Follow up with customers regarding quotes, approvals, and job progress
- Generate and prepare quotes for customers
- Schedule and coordinate installation and service jobs
- Liaise with subcontractors and internal team members
- Prepare and distribute daily job schedules
- Conduct occasional site visits to assist with generating quotes
- Order materials and parts from suppliers
- Monitor stock levels and manage inventory
- Arrange the collection of parts when required




- Managing social media and responding to customer inquiries

About You:
- Strong communication and customer service skills
- Excellent organisational and time management abilities
- Ability to multitask in a fast-paced environment
- Previous administration, quoting, or scheduling experience preferred
- Driver’s licence required (occasional site visits and supplier pickups)
- Basic knowledge of digital advertising (Google, Facebook, Instagram)

• Good computer skills (Word, Excel, CRM systems)
- Highly organised, reliable, and a team player

What We Offer:
- Supportive team environment
- Long-term opportunity within a growing company
- Competitive salary based on experience

If you are reliable, organised, and enjoy working in a dynamic environment, we would love to hear from you. You will work locally in Brisbane.

Not suitable for requiring sponsorship to work for a new employer

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