Job Description

Administration Assistant (Remote - Sydney/East Coast Australia) n

Ariel Air Charters is a customer-obsessed aviation company delivering safe, reliable, and seamless charter experiences across Australia. We are seeking a proactive and highly organised Administration Assistant to support our operations, finance, and leadership teams. This is a remote role for candidates based in Sydney or elsewhere on Australia's East Coast (AEST/AEDT time zones).

Why join us n

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- Work remotely while supporting a fast-paced, mission-driven aviation business
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- Cooperative, supportive team with clear processes and room to grow
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- Competitive salary package with superannuation
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- Flexibility around standard AEST/AEDT business hours
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- Ongoing training and career development in a unique industry
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What you'll do nn
- Provide day-to-day administrative support to operations, finance, and executive stakeholders
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- Manage calendars, coordinate meetings, prepare agendas, take minutes, and track follow-up actions
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- Prepare and format documents, proposals, reports, and client correspondence with exceptional attention to detail
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- Assist with travel and accommodation bookings for crew and stakeholders; prepare itineraries as needed
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- Maintain accurate records and data entry across our CRM and document management systems
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- Support compliance-related administration (e.g., keeping certifications and policy documents up to date)
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- Process supplier invoices, expense claims, purchase orders, and basic reconciliations
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- Monitor shared inboxes, triage enquiries, and provide timely, professional responses
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- Liaise with vendors and internal teams to keep tasks moving and resolve issues promptly
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- Contribute to process improvements and the creation of clear SOPs
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What you'll bring nn
- 2+ years of administration experience (aviation, travel, logistics, or professional services advantageous)
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- Outstanding organisation, time management, and follow-through across multiple priorities
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- Clear written and verbal communication with a customer-first mindset
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- High accuracy and attention to detail when handling documents, data, and numbers
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- Proficiency with Microsoft 365 or Google Workspace; familiarity with CRMs and accounting tools (e.g., Xero or MYOB) a plus
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- Comfort working remotely with reliable internet and strong digital productivity skills
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- Unrestricted Australian working rights and ability to work standard AEST/AEDT hours
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The details nn
- Location: Remote within Sydney or the East Coast of Australia (NSW, ACT, VIC, QLD, TAS)
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- Employment: Full-time (flexible start/finish within core AEST/AEDT hours)
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- Compensation: Competitive salary + superannuation, commensurate with experience
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- Start: As soon as available
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- Requirements: Right to work in Australia; background and reference checks may be conducted
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How to apply n

Submit your application using the online form on this page and upload your resume. A brief cover letter outlining your relevant experience and availability is appreciated. Applications are reviewed on a rolling basis.

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Ariel Air Charters is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

📌 Why join us (New South Wales)
🏢 Ariel Air Charters
📍 New South Wales