Job Description
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Provide day-to-day operational and administrative support to Project Managers in the Early Phase team
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Manage study documentation and maintain project trackers and systems
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Coordinate internal and external project meetings, including scheduling, agendas, and meeting minutes
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Follow up on action items and deliverables with cross-functional teams and vendors
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Support communications with clinical sites, vendors, and internal teams
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Contribute to study start-up, maintenance, and close-out activities
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Ensure activities comply with SOPs, ICH-GCP guidelines, and regulatory standards
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Co-coordinate meetings and prepare minutes for client, cross-functional internal team, and vendor meetings
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Assist with study and site budgets, including investigator site payments, vendor payments, and payment tracking
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Support the delivery and coordination of global clinical trials
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Requirements
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Bachelor's degree in Life Sciences, Pharmacy, Nursing, or a related field
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2–3 years in clinical research, with a focus on trial coordination and project support
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Previous experience supporting clinical trials within a CRO, sponsor, or similar environment
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Understanding of clinical trial stages or experience working from start to end of a clinical trial
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Familiarity with clinical trial documentation, processes, and regulations, including ICH-GCP
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Comfortable working with Microsoft Office and clinical systems such as CTMS and eTMF
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Strong organisational skills with the ability to prioritise and manage multiple tasks
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Excellent verbal and written communication skills
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Proactive, detail-oriented, and a team player
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
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Knowledge of MS Projects is a plus and can be learned
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Experience or positive knowledge of project management systems, including CTMS and financial/resource planning systems
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Core Competencies
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Demonstrates expertise in clinical trial coordination, project support, and compliance with ICH-GCP guidelines. Proficient in managing study documentation and facilitating communication among cross-functional teams and vendors.
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Highest-signal resume keywords
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Clinical Trial Coordination
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Project Support
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ICH-GCP Compliance
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Microsoft Office Suite Proficiency
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Study Documentation Management
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ATS Optimization Keywords
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Hard Skills
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Clinical Research
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Trial Coordination
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Study Start-Up
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Budget Management
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Project Management Systems
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Soft Skills
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Organisational Skills
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Verbal Communication
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Written Communication
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Detail-Oriented
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Team Player
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Industry Keywords
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Life Sciences
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Pharmacy
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Nursing
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CRO
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Regulatory Standards
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Tools & Technologies
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CTMS
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ETMF
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Microsoft Office
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MS Projects
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📌 Project Specialist - Early Phase, Talent Pipeline (New South Wales)
🏢 Jobtailor
📍 New South Wales