Position Title: Junior Receptionist Office Administrator Location: Melbourne CBD Employment Type: Full-time Role Overview Are you a tech-savvy, proactive multi-tasker looking to jumpstart your career in corporate operations?
Our client's are a leading global provider of technology consulting and digital solutions, and we're looking for a dynamic Junior Receptionist Office Administrator to join their team in the Melbourne CBD!
In this high-energy entry-level role, you will represent their brand at the front desk, support day-to-day facilities and administrative operations, and collaborate with cross-functional teams to keep their office running seamlessly.
What You'll Be Doing Front-of-House Hospitality: Warmly greet clients and guests, manage visitor arrivals, and coordinate coffee, snacks, or catering from local Melbourne cafes for meetings and VIP visits Access Control Security Systems: Take end-to-end ownership of thier Access Control and Biometric systems for employee and visitor access (full vendor handovers and technical training provided!).
Meeting Experience Hub: Oversee meeting room bookings, set up video conferencing technology, and help organize internal events, team celebrations, and office decorations.
Facilities Building Coordination: Partner with Building Management for daily office upkeep, housekeeping standards, access card issuance, and vendor entries.
Serve as an active Fire Warden and participate in mandatory safety drills.
Supplies Inventory Management:



Keep the office fully stocked—managing procurement, stock counts, replenishment, and issuance of stationery, office supplies, and pantry consumables.
Mail Logistics: Handle incoming and outgoing mail, post office boxes, and daily courier distribution.
Vendor Asset Support: Maintain their Asset Register, track Annual Maintenance Contracts (AMCs), source new vendors alongside existing service providers, and assist with supplier invoice processing.
Finance Operational Admin: Assist with accounts payable, budget planning, expense tracking, employee databases, and monthly MIS/operational reporting.
Audit Compliance Support: Provide inputs for internal and external audits while strictly adhering to company and client policies, processes, and procedures.
Cross-Functional Collaboration: Work closely with colleagues across Sales, Pre-sales, HR, Immigration, RMG, and TIM to support company-wide initiatives and assist with ad-hoc admin tasks.
What We're Looking For Experience: 1-2 years in a similar role Communication Energy: Upbeat, skilled, and confident in interacting with visitors, suppliers, and internal executives.
Tech-Savvy: Quick to learn office technologies, security platforms, and administrative software.
Organization Drive: Highly structured, detail-oriented, and excited to take ownership of a varied day-to-day workload.
This job will not be on the market long, so do not dilly dally.
If you want it apply immediately!
Placing Heads Recruitment.
Your job is our business

📌 Junior Receptionist And Office Admin (Victoria)
🏢 Placing Heads Recruitment
📍 Victoria