Join a growing engineering consultancy within the role of Administration Manager
JFS Engineers is a specialist façade engineering consultancy with offices across Australia and an expanding international presence. We are looking for an experienced and highly organised Administration Manager to join our team and fulfil tasks such as day-to-day administration, systems, compliance and operational support functions across the business.
This is a varied and hands‐on role suited to someone who enjoys being the person who keeps everything moving. You will work closely with Directors, Project Managers and the wider team, providing high‐level administrative and operational support while managing a range of systems, processes, compliance requirements and business activities.
About the Role
As Administration Manager, you will play a key role in the smooth operation of JFS Engineers. Your responsibilities will include but are not limited to:
Office & Business Administration
Oversee general office administration and day‐to‐day business operations
Maintain project registers, resourcing information and internal records
Manage software accounts, licences, subscriptions and user access
Coordinate office supplies, facilities and general office requirements
Develop, maintain and improve administrative processes and procedures
Prepare and maintain company templates, forms and internal documentation
Systems & Project Administration
Manage project setup, project information and project administration
Maintain project registers and support project managers with administrative requirements
Support project reporting, invoicing and other project administration requirements
HR, Compliance & Culture
Assist with employee onboarding and administrative processes




Assist with maintaining professional registrations, CPD records and training registers
Coordinate internal and external CPD sessions and professional development activities
Manage sub‐consultant legal documentation, insurance schedules and compliance records
Assist with employee events and initiatives that contribute to company culture
Finance & Commercial Administration
Support project setup and fee proposal administration
Coordinate administrative aspects of invoicing and project financial processes
Assist with monitoring insurance documentation and renewals
Liaise with internal finance staff and external providers as required
Executive & Project Management Support
Provide high‐level administrative and PA support to Directors and senior management
Coordinate meetings, travel, accommodation and transport
Assist Project Managers with administrative and coordination requirements
Prepare correspondence, documentation and presentations as required
Manage competing priorities and confidential information with discretion
Proposals & Business Support
Assist with preparation and coordination of fee proposals and tender documentation
Support business development and proposal processes
Assist with general business development and marketing administration as required
About You
We are looking for an experienced administration professional who is organised,



proactive and confident working independently.
You will ideally have:
Minimum 5 years' professional work experience
Previous experience in an Administration Manager, Office Manager, Business Administrator, Practice Manager or similar administrative role
Strong organisational and time‐management skills
Excellent written and verbal communication skills
High attention to detail and a solid commitment to accuracy
The ability to manage multiple priorities and competing deadlines
Solid problem‐solving skills and a proactive approach to identifying solutions
Confidence working with senior management and external stakeholders
The ability to work independently while also contributing positively to a team environment
Strong computer literacy and confidence learning new systems and technology
A high level of discretion when handling confidential business and employee information
Desirable Experience & Qualifications
The following would be highly regarded:
Experience with CRM systems, with a preference for Total Synergy (or similar business systems), and proficiency in Microsoft 365.
A relevant qualification in Business Administration, Management, HR, Project Administration or a related discipline would be advantageous, but is not essential.
Why JFS Engineers?
At JFS Engineers, you will have the opportunity to work within a growing specialist consultancy and play a genuine role in shaping how the business operates.
You will work closely with experienced engineering professionals and Directors across Australia and internationally, with exposure to a diverse range of projects, clients and business functions.
This is a role where your contribution will be visible and valued.
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📌 Administration Manager (Gold Coast)
🏢 JFS ENGINEERS
📍 Gold Coast