Ambient Services Group is a leading commercial asset maintenance provider servicing metropolitan Sydney. We operate behind the scenes within some of the city’s most prominent commercial buildings, delivering long-term facilities maintenance solutions, strategic asset management and responsive technical services.
With annual turnover exceeding $25 million, we operate across two core divisions:
- Projects: Design, construction and major mechanical services projects.
- Service: Planned maintenance, reactive service and integrated facilities management.
We are entering an exciting growth phase and are seeking an experienced and highly organised Accounts Officer – Accounts Payable & Receivable to join our growing finance team
Key Responsibilities
Accounts Payable
- Process and code supplier and subcontractor invoices accurately and efficiently.
- Reconcile supplier statements and resolve discrepancies.
- Prepare and coordinate payment runs.
- Match invoices against purchase orders and supporting documentation.
- Maintain accurate supplier and subcontractor accounts.
- Liaise with suppliers, subcontractors and internal project/service teams regarding account queries.
- Ensure invoices and payments are processed in accordance with internal approval procedures.
Accounts Receivable
- Prepare and issue customer invoices and supporting documentation.
- Assist with project progress claims and recurring/service invoicing.
- Monitor outstanding debtors and actively follow up overdue accounts.
- Allocate and reconcile customer payments.
- Maintain accurate debtor records and provide regular reporting on outstanding accounts.
- Work closely with project and service teams to ensure completed works and claims are invoiced promptly.
General Accounts
- Perform bank and account reconciliations.
- Assist the Group Financial Controller with month-end processes and reporting.
- Maintain accurate financial records within Xero.
- Assist with general finance administration and ad-hoc reporting.
- Proactively identify and escalate discrepancies, overdue accounts and invoicing issues.
- Assist with improving financial processes and controls as the Group continues to grow.
About You
The ideal candidate will possess:
- Strong proficiency in Xero – essential.
- Demonstrated experience across both Accounts Payable and Accounts Receivable.
- Excellent attention to detail and a high level of accuracy.
- Robust reconciliation and problem-solving skills.
- Confidence following up outstanding accounts and resolving supplier/customer queries.
- Strong organisational skills with the ability to manage competing priorities and deadlines.
- Excellent written and verbal communication skills.
- A proactive approach with a strong sense of ownership and accountability.
Previous experience within a construction and/or service-based business will be looked upon very favourably, particularly candidates familiar with project progress claims, subcontractor accounts, purchase orders and high-volume service invoicing.
Why Join Ambient?
- Full-time position within a growing and established business.
- Direct support and mentoring from the Group Financial Controller.
- A broad AP/AR position with genuine ownership and responsibility.
- Opportunity to develop alongside the business as the Group continues to expand.
- Professional and fast-paced working environment.
- Competitive remuneration based on experience.
If you are an experienced Accounts Officer, highly proficient in Xero and looking to take ownership of an AP/AR function within a growing commercial business, we would like to hear from you.