About the role

We're looking for a hands-on Office Manager to take ownership of day-to-day office operations and support the wider team across administration, coordination, and internal processes. This is not a passive admin role — you'll be responsible for keeping things organised, driving consistency, and ensuring the office runs efficiently at all times.

Key responsibilities

- Manage and oversee daily office operations and administrative processes

- Coordinate internal workflows across operations, sales, and customer service

- Maintain accurate records, documentation, and internal systems

- Support scheduling, job tracking, and installer coordination

- Monitor office resources, suppliers, and general facilities management

- Assist with accounts administration, including invoicing and payment tracking

- Support onboarding and coordination of administrative staff (onshore and offshore)

- Identify process gaps and implement improvements to increase efficiency

About you

- Proven experience in an Office Manager or similar administrative leadership role





- Highly organised with strong attention to detail

- Confident managing multiple priorities in a fast-paced environment

- Strong communication skills — direct, clear, and professional

- Comfortable working across different teams and holding people accountable

- Proficient in CRM systems (e.g. HubSpot), Microsoft Office, and general admin tools

- Problem-solver who takes initiative rather than waiting for direction

About us

At Elite Smart Energy Solutions, we specialise in residential solar, battery, air-conditioning, and heat pump installations across Victoria. We're a rapid-growing, operations-heavy business where structure, accountability, and efficiency matter.

Benefits

- Be part of a growing company in the renewable energy industry

- Work closely with senior leadership and have real impact

- Opportunity to shape internal processes and systems

- Stable, full-time position based in South Melbourne

📌 Office Manager (South Melbourne)
🏢 Elite Smart Energy Solutions
📍 South Melbourne