Are you an organised, personable events professional who loves creating memorable experiences for clients?
We are looking for a Functions & Events Manager to join the team at a busy and well-established Surf Club, taking ownership of the coordination and administration of a diverse range of events.
From corporate functions, conferences and school events to birthdays, club celebrations, engagements and weddings, you’ll be the key point of contact for clients from their initial enquiry through to the successful delivery of their event.
This is a genuine opportunity to make the role your own, build strong client relationships and play a key part in growing the Club’s functions and events offering.
The Role Working closely with the Club Services Director, Food & Beverage Manager, Approved Managers and Administration Officer, you’ll coordinate the end-to-end planning and administration of functions and events.
Your responsibilities will include:

Client & Event Enquiries

- Be the key point of contact for function and wedding enquiries.
- Respond to in-house, direct email and website enquiries.
- Develop tailored quotes, proposals and packages.
- Prepare invoices and manage payment processes.
- Coordinate client meetings and site visits.
- Build strong relationships with clients and understand their vision for their event.

Event Coordination & Logistics

- Manage and maintain the Club’s event calendar.
- Coordinate member nights, special events, functions and weddings.
- Prepare event terms and conditions and floorplans.
- Coordinate event logistics and setup requirements.
- Supervise setup staff,



particularly for weddings.
- Coordinate wedding days through to the operational handover to the Approved Manager.
- Liaise with internal teams, adaptable staff and preferred suppliers to ensure everything runs smoothly.

Marketing & Promotions

- Assist with the development and promotion of the Club’s functions and wedding offering.
- Design and publish function and wedding packages using Canva.
- Work with the Food & Beverage team to develop attractive and commercially viable packages.
- Assist with promotions and initiatives to drive functions and event enquiries.

Administration & Commercial Support

- Set up and manage Humanitix ticketing for applicable events.
- Maintain accurate event and client records.
- Liaise with suppliers and negotiate rates to achieve the best value for Club packages.
- Coordinate post-event cleaning requirements.
- Prepare and distribute monthly event calendars.
- Identify opportunities to improve event processes, packages and overall client experience.

About You
We’re looking for someone who is highly organised, confident with clients and genuinely enjoys events.
You'll ideally have:

- Previous experience coordinating functions, events and/or weddings.




- Excellent communication and relationship-building skills.
- Strong organisational and time-management abilities.
- The confidence to manage multiple events and competing priorities.
- A professional and personable approach to clients.
- Strong attention to detail and follow-through.
- Commercial awareness and confidence dealing with suppliers and negotiating rates.
- Experience with event management, booking or CRM systems.
- Confidence using Canva and Microsoft Office.
- The ability to work independently and take ownership of your responsibilities.

Most importantly, you'll be someone who enjoys being the person who makes things happen — keeping clients informed, coordinating the moving parts and ensuring every detail is taken care of.

What's On Offer?

- Permanent part-time | 20-25 hours per week
- $38 per hour
- Flexible working arrangements within reason
- Office-based position at the Surf Club
- Full office facilities, landline phone and laptop provided
- Opportunity to take genuine ownership of the Club’s functions and events
- Work across a fantastic variety of events, including weddings, corporate functions and community events
- A supportive team environment with the opportunity to make a real impact

If you're an experienced events professional looking for a flexible part-time opportunity where no two days are the same, we'd love to hear from you.
Apply now with your resume, or contact Donna Quinn at Hospoworld Perth for a confidential discussion. For all other roles please visit our website www.hospoworld.com.au

📌 Functions & Events Manager Permanent Part-Time | 20-25 Hours Per Week (Perth)
🏢 Hospoworld Resourcing
📍 Perth