The CEO Executive Assistant provides dedicated, high-trust support to the Chief Executive Officer, enabling the CEO to focus on enterprise leadership, strategic priorities and the relationships that matter most to Vocus.
The role operates at the centre of Vocus in a complex, commercially disciplined and fast-moving environment, with significant infrastructure, customer and stakeholder considerations. It requires exceptional judgement, discretion, pace, organisational discipline and comfort working through ambiguity.
The successful candidate will be comfortable working close to enterprise decision-making, balancing structure with adaptability and bringing sound judgement to matters that are often sensitive, time-critical or commercially important.
What you’ll be doing day-to-day

Own the CEO’s complex diary, ensuring the CEO’s time, attention and energy are aligned to the highest enterprise priorities
Triage requests and information with sound judgement, escalating urgent or sensitive matters and redirecting activity where appropriate
Anticipate upcoming decisions, commitments, stakeholder needs and pressure points, ensuring the CEO has the right context, materials and sequencing to be effective
Work constructively with the ELT, Executive Assistants and other relevant stakeholders to support alignment of the CEO’s priorities, operating rhythm, key actions and stakeholder commitments
Coordinate travel, expenses and logistical arrangements, including detailed itineraries and contingency planning
Support the ELT operating rhythm, including coordination of agendas, briefing materials, actions and follow-through, in line with agreed priorities, ways of working and role scope
Support the preparation,



consolidation and quality-checking of correspondence, presentations, briefing notes and Board-related materials where required
Support a connected and effective EA community by helping maintain shared context, information flow, coverage awareness and practical alignment across the cohort.

What you’ll bring to this role

Extensive experience supporting a CEO, C-suite executive or comparable senior leader in a complex, fast-paced corporate environment, with exposure to Board, shareholder, investor or ownership-related stakeholders highly regarded
Experience working in a privately held, transformation, infrastructure, technology, professional services or similarly fast-paced ownership environment highly regarded
Demonstrated ability to support a high-volume, complex executive environment with competing priorities, confidentiality and frequent change
Exceptional judgement, discretion and organisational awareness, with confidence handling highly sensitive business and people matters
Outstanding written and verbal communication skills, including experience preparing executive correspondence, briefings and presentations
Solid understanding of executive governance and experience supporting ELT or Board-related processes
Advanced capability in Microsoft Outlook, Word, PowerPoint and Teams, with sound Excel skills and confidence using technology to improve executive workflows
Exceptional planning, prioritisation and attention to detail, combined with the ability to maintain pace under pressure
Demonstrated initiative, resilience and problem-solving capability, with the maturity to remain practical, calm and solutions-focused when priorities shift quickly.

📌 CEO Executive Assistant (North Sydney)
🏢 VOCUS
📍 North Sydney