Valiant Recruitment is looking for an Executive Assistant who loves executive support but is ready for more ownership, more project exposure and greater involvement in the broader business.

Far from a traditional diary-management role, this position offers a genuine blend of high-level executive support and project coordination. You’ll be the trusted right hand to the Executive Director while also helping drive projects, coordinate key initiatives and keep a busy transformation function connected and moving forward.

The opportunity

You’ll work closely with the Executive Director and broader leadership team, becoming a central point of connection across the function. One day you might be managing priorities, preparing an executive briefing or coordinating a leadership meeting; the next you could be tracking a major project milestone, bringing stakeholders together for a workshop or supporting the delivery of a strategic initiative.

Your responsibilities will include:

- Managing a complex executive diary, priorities, meetings, travel and engagements.
- Preparing correspondence, reports, presentations, briefings and talking points
- Coordinating meetings, agendas, minutes and actions.
- Tracking project deliverables, milestones, gate reviews and key deadlines.
- Supporting steering committees and cross-functional leadership groups.
- Preparing Board and Council papers, presentations and briefing material.
- Coordinating stakeholders across executives, internal teams, consultants, vendors and external partners.
- Supporting and coordinating projects and business initiatives from planning through to delivery.
- Helping create structure,



momentum and connection across a busy transformation team.

About you:

You may currently be an Executive Assistant, Project Coordinator, Office Manager or Team Coordinator with experience working closely with senior executives in a large business.

You don’t need to have followed one career path. What matters is that you can operate confidently around senior leaders while also rolling up your sleeves and getting things done.

You’ll bring strong judgement, excellent organisation and communication skills, confidence working autonomously and an ability to anticipate what is needed before being asked. You’ll also be highly comfortable with technology, documentation and managing multiple priorities in a fast-moving environment.

Just as important, how you work matters.

This team is looking for someone warm, energetic and collaborative who enjoys bringing people together. You’ll be proactive and confident contributing ideas, while remaining pragmatic, approachable and comfortable working as part of a broader team.

Why consider this role?

This is an excellent next step for someone who doesn’t want to move away from executive support but does want to broaden their career.

You’ll gain exposure to enterprise-level transformation and meaningful project work while working closely with senior leadership. There is real scope to build your project capability, take ownership of initiatives and become an integral part of a team delivering significant organisational change.

If you’re an experienced EA or business support skilled who has been looking for an opportunity to step further into projects, transformation and strategic support, we’d love to hear from you.

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📌 Executive Assistant to Director (Queensland)
🏢 Valiant Recruitment
📍 Queensland