Are you an experienced Executive Assistant who enjoys being close to decision-making, trusted with important work and part of a professional team that values discretion, service andhigh standards?

This is an opportunity to bring your organisational skills to a respected private club environment, with exposure to executive leadership, Board activity, strategic projects, trainingand ongoing professional development.

Sanctuary Cove Golf and Country Club is one of Australia’s most prestigious golf and lifestyle destinations. We areseekinga highly organised, professionaland discreet Executive Assistant to provide responsive support to the Chief Executive Officer(CEO)and playan important rolein the effective operation of theexecutiveoffice.

This role would suit an experienced Executive Assistant or senior administrator who enjoys working close to executive decision-making, takes pride in producing high-quality work and is confident supporting Board, committeeand senior leadership activity in a professional, member-focused environment.

This is a rare prospect to work at the centre of a highly regarded private club and resort environment, supporting executive leadership, Board-level activityand projects that contribute to the future direction of Sanctuary Cove Golf and Country Club.

The Role

Reporting to theExecutiveOffice and Membership Manager, with regular direct support to theCEO, the Executive Assistant will coordinate the CEO’s diary, meetings, travel, correspondenceand executive workflow, while also providing high-quality Board and committee administration, document controland records management.

This is a hands-on role requiring discretion, sound judgement, exceptional attention to detailand the confidence to manage changing priorities in a busy executive environment, whilemaintainingclear, professionaland collaborative relationships across the Club.

This is not a purely administrative role. The successful candidate will play an important part in keeping the Executive Office organised, responsiveand well connected, while supporting the smooth operation of senior leadership, Boardand committee activity.

Key Responsibilities

- Manage the CEO’s diary,



appointments, meetings, travel arrangementsand day-to-day executive workflow
- Schedule and coordinate meetings, including invitations, rooms, technology, visitor access, cateringand supporting materials
- Coordinate Board and committee calendars, agendas, papers, meetinglogistics, minutes, resolutions, action listsand associated records
- Draft, format, proofreadand quality-check correspondence, reports, briefing papers, presentationsand executive documents to a high skilled standard
- Maintain secure and well-organised executive, Boardand committee records, registersand electronic filing systems
- Coordinate document review, approval, signature, distributionand version-control processes
- Monitor administrative deadlines and follow up outstanding information, approvals, actionsand documents
- Communicate professionally with directors, employees, members, advisers, consultants, suppliersand other stakeholders
- Provide administrative support for agreed strategic projects and organisational initiatives
- Handle confidential, personal, commercialand governance information with discretion and professionalism

Whatwe’relooking for

- Demonstrated experience in an Executive Assistant, Personal Assistant, Board supportor senior administrative role
- Proven ability to manage complex diaries, meetings, traveland competing executive priorities
- Experience coordinating Board or committee papers, agendas, minutes, actionsand records is highly desirable
- Excellent written communication, proofreading, minute-takingand document-preparation skills
- Strong organisational and time-management capability with exceptional attention to detail and follow-through
- A high levelof discretion, professionalismand confidence when handling sensitive and confidential information




- Advancedproficiencyin Microsoft 365 including Outlook, Word, Excel, PowerPointand Teams
- Ability to build effective working relationships with senior leaders, directors, employees, membersand external stakeholders
- A calm, adaptableand service-oriented approach with the ability to work effectively within a dual reporting relationship
- Relevant qualifications in business administration, governanceor a related discipline are desirable

We are looking for someone who brings professionalism, initiativeand good judgement but who also enjoys being part of a close, high-performing team that takes pride in delivering an exceptional experience for members,guestsand stakeholders.

About Sanctuary Cove Golf and Country Club

Sanctuary Cove Golf and Country Club features two championship golf courses, world-class facilities,and a professional team committed to delivering an exceptional member and guest experience. Located within the internationally recognised Sanctuary CoveResort community between the Gold Coast and Brisbane, the Club offers a unique private club environment in an exceptional lifestyle and sporting setting.

Why join us

At Sanctuary Cove Golf and Country Club, you will be part of a professional, supportive,and service-focused team in one of Queensland’s most unique private club environments. We offer opportunities for training, professional development,and career growth; exposure to executive leadership, Board processes,and strategic projects; access to staff benefits, wellbeing initiatives,and Club-related employee programs; and a beautiful workplace setting with world-class golf, lifestyle,and hospitality facilities.

We support ongoing professional development and provide opportunities for training, skills development,and exposure to governance, executive administration,and strategic project coordination.

Applicants will need access to reliable personal transport, as public transport options to Sanctuary Cove are limited.

As part of our recruitment process, preferred candidates will be required to complete a police check.

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📌 Executive Assistant – Sanctuary Cove Golf and Country Club (City of Gold Coast)
🏢 Golf Recruitment Central
📍 City of Gold Coast