Young’s Earthmoving / Karijini Civil & Mining is a family-owned and operated contractor that has been providing quality earthmoving services to Tier 1 mining clients across remote Western Australia for over 40 years.

About the Role

We’re on the hunt for an organised, switched-on and proactive Accounts Administrator & Personal Assistant to join our Cottesloe office.

Working closely with our Managing Director and General Manager, you’ll be right in the middle of the action — helping with accounts, keeping things organised and supporting the day-to-day running of the business.

This definitely isn’t a role where you’ll be doing the same thing every day. One minute you might be working on accounts, the next organising something for the Director, dealing with insurance claims or helping keep the office running smoothly.

We’re looking for someone who can have a laugh, use their initiative, stay on top of a their workload and isn’t afraid to jump in and get things done.

If you’re looking for a role with plenty of variety, a great team and room to learn and grow, we’d love to hear from you.

Key Responsibilities

- Supporting tender submissions, client documentation and project administration.
- Processing invoices, reconciling expenses, raising purchase orders and assisting with procurement.
- Lodge, coordinate and manage insurance claims, including liaising with insurers, employees and relevant stakeholders throughout the claims process.
- Maintaining Transport Accreditation documentation, records and assisting with audit coordination.
- Managing the Managing Director and General Manager’s inboxes, diaries,



correspondence and priorities.
- Providing administrative support including client liaison, marketing, company events, reports, submissions and travel arrangements.
- Preparing agendas, presentations, reports and meeting minutes.
- Coordinating office facilities, supplies, equipment, contractors and service providers.
- Providing general administrative and document support across the business.
- Assisting with company document preparation, formatting and editing.
- Assisting IT support with hardware setup and basic office IT coordination.

About You To be successful in this role, you will be:

- Highly organised with solid attention to detail.
- Confident managing competing priorities and deadlines.
- Proactive and willing to take ownership of tasks.
- An advanced Microsoft Office user.
- A confident communicator with strong written and verbal communication skills.
- Professional and approachable when dealing with employees, clients and external stakeholders.
- Comfortable working independently while also supporting a wider team.
- Flexible and happy to assist across different areas of the business when required.

What We Offer:

This is an opportunity to join an established WA-owned business in a diverse role where no two days are the same. You’ll work closely with senior management and gain exposure to a broad range of business operations across the civil and mining industry. If you are an experienced Office Administrator, Personal Assistant, Executive Assistant or Office Coordinator looking for a varied role with plenty of responsibility, we would love to hear from you.

📌 Accounts Administrator & Personal Assistant (Cottesloe)
🏢 Karijini Civil and Mining
📍 Cottesloe