Little Stepping Stones is seeking an experienced Admin Assistant to become an integral part of a fun, friendly, caring team and contribute to the growth and success of paediatric allied-health services. We kindly ask applicants to send their applications via email ('' how to apply'' information can be found in the last section of the post). Look forward to hearing from you!

About Us

Little Stepping Stones is an established paediatric Speech Therapy and Occupational Therapy service provider. Our clinics are located in Northcote and Burwood East.

We value our team members and have a culture that supports work-life balance. We pride ourselves on providing a work environment that enhances professional and personal growth. The newly renovated, spacious working space is ready for you along with ample onsite parking.

To know more about our team: https://www.littlesteppingstones.com.au/about-1

About the Position

We are looking for a warm, passionate admin assistant to provide professional administrative support service. You will be working with a team of eight dedicated clinicians and a super supportive part time admin assistant. You will be based in our Burwood East clinic. This role is currently 3 day part-time basis with the potential to grow into a full-time role in the near future.

The duties include

 Welcoming clients and visitors, managing appointments via phone and email, completing client triage and intake process

 Assisting clients with completing necessary forms and documentation

 Processing billing and payments, using medical software (NDIS, Medicare and private claims)

 Coordinating clients, correspondence and referrals

 Supporting therapists with daily admin tasks and calendar management

 Liaising with other care teams such as Paediatricians, GPs, allied health professionals, early learning centres, schools, etc

 Contributing to content production and assisting in maintaining the clinic’s social media platforms.

About You

 A proactive,



enthusiastic team-player with confidence in supporting a small team to grow

 Past experience working in medical/health industry in a similar role with transferable skills is highly regarded

 Knowledge and understanding of various funding models (Medicare, NDIS, private insurance etc) will be a major asset to this role

 Experience using clinical management software

 Strong verbal and written communication skills, excellent organisation skills, a capacity to learn new skills quickly

About the Benefits

 Above award salary plus superannuation

 A fun, friendly, supportive team environment with regular team-building events and activities

 Full on-boarding and training provided by experienced admin and management team

 Ongoing professional education and career development - including education and training sessions run by our clinicians and management team

 In-house fortnightly yoga and meditation session

 Regular support provided by directors with the opportunity to grow into a practice manager role

 Central location on Burwood Highway (Burwood East clinic) with a tram stop right out front of the clinic

 No weekend work, Monday to Friday only

We would love to hear from you! To apply for this position, please send us an email including a short video clip of a self introduction (30-60 seconds), along with your resume and your answers to the following questions:

1. Do you have past experience working in the medical/health industry?
2. Do you have past experience working with NDIS funding models and Medicare funding models?
3. How many practitioners' calendars (each on a full-time caseload basis) are you currently managing/do you feel comfortable managing?
4. What's your understanding of neurodivergence and neuro-affirming practice?
5. Should the hiring process go well (pending satisfactory interview and reference check outcome), when would be your earliest availability to start working?
6. What are your availability during the week for an interview and clinic tour?

Please email your application to Marina & Kibby at: [email protected]

We look forward to hearing from you!

📌 Admin Assistant for Allied Health Clinic (Part time/Full time) (Burwood East)
🏢 Little Stepping Stones Allied Health Centre
📍 Burwood East