About the role

Glebe location . We are seeking a motivated, versatile and experienced administration assistant to join our small team of highly experienced engineering consultants to assist two consultants and share the general office administration.

Key responsibilities

- General office and administrative duties including email management and responding to general enquiries

- Diary management and maintaining Excel project registers

- Invoicing and general accounts receivable and payable through Xero

- Update and manage project filing and archiving

- Coordinating and assisting with production of detailed reports, photographic reports, sketch plans or fee proposals and controlling the quality of final products

- Researching background information to assist in assessment and report preparation

- Liaising with insurance and strata companies, tradespeople and other project stakeholders to coordinate inspections

About you

- Minimum 5 years' experience in administration

- Ability to coordinate, plan, prioritise,



multitask, while working to strict timeframes

- Proficiency in the use of Microsoft Office products, in particular Word, Excel, and Outlook

- Experience using Xero, particularly invoicing, will be highly regarded, but not essential

- Highly developed communication skills (written and verbal), with exceptional attention to detail and the ability to rephrase and proof documents accurately

- Past experience in a design or construction office will be highly regarded, but not essential

Incentives

- The team has an excellent working culture with team lunches and other social events

- Growing firm with progression available (the previous person has moved to a higher role within the business)

- Flexible hours or reduced hours are available

- Rewarding and wide-ranging work collaborating with industry leaders

📌 Admin Assistant (Glebe)
🏢 Cartwright Jones
📍 Glebe