Position: APS4 Executive Assistant/Paralegal

Location: Canberra, ACT

Start date: ASAP

Duration: Approx. 6 months with potential to extend

Pay rate: $54.32 - $57.40 per hour plus 12% superannuation

Security requirements: Must hold a minimum Baseline security clearance at time of application

Overview:

Our Federal Government client is seeking an experienced APS4 Executive Assistant/Paralegal to provide high-level executive, administrative and paralegal support within a busy legal branch.

Reporting to a senior executive, the successful candidate will manage front-of-office functions while supporting lawyers with legal administration, research, matter management and document coordination. This is a fast-paced role requiring excellent organisation, judgement, discretion and attention to detail.

Responsibilities:

- Manage the senior executive’s diary, meetings, correspondence, workflow and competing priorities
- Act as a key point of contact for internal and external stakeholders
- Provide administrative and paralegal support, including preparing file notes, minutes and action items
- Assist with basic legal research, including locating legislation, instruments, case law and relevant records
- Support legal matter intake, triage and tracking, including monitoring deadlines and following up actions
- Coordinate legal documentation, records and matter files
- Assist with procurement and expenditure tracking for external legal services
- Coordinate meetings, travel arrangements, expenses and credit card reconciliations




- Support Senate Estimates preparation and other branch activities
- Undertake filing and records management in accordance with departmental requirements

Experience/requirements:

- Previous executive support, legal administration or paralegal experience
- Strong organisation, prioritisation and time management skills
- Excellent written and verbal communication skills
- Strong attention to detail and ability to maintain accurate records
- Ability to undertake basic legal research and provide paralegal support under direction
- Sound judgement and ability to manage sensitive and confidential information appropriately
- Ability to work collaboratively and effectively in a busy, high-volume environment
- Flexible and adaptable approach with a robust customer service focus

Apply now or contact SOS Recruitment on 6260 8888 for a confidential discussion. PLEASE NOTE: Applications for this role will close on Friday 18 September 2026. If your application is received after this date, we’ll be happy to keep your CV on file for similar opportunities that may come up. We encourage you to apply even if the closing date has passed.

SOS Recruitment is committed to workplace diversity and equity in employment. We encourage applications from Aboriginal and Torres Strait Islander peoples, people with disabilities, women, people with family responsibilities, and individuals from diverse cultural, linguistic, religious and LGBTIQ backgrounds.

📌 Executive Assistant/Paralegal (Canberra)
🏢 SOS Recruitment
📍 Canberra