Decode Group is seeking an experienced Contracts Administrator to join our growing residential construction team in Newcastle. This is a key role supporting the successful delivery of high-quality, design-led residential projects across the region.

Working closely with the Senior Contracts Administrator and Project Manager, you will play a pivotal role in managing subcontractors, procurement, and contract administration to ensure projects are delivered safely, on time, and within budget, while upholding Decode Group's standards for quality and client experience.

Key Responsibilities

- Procure subcontractors and suppliers for residential construction projects, including preparation and issue of detailed scopes of work aligned with the construction program
- Prepare, review, and administer subcontract agreements in accordance with head contract requirements
- Manage subcontractor performance against agreed scopes, program milestones, and budget outcomes
- Assess and process subcontractor claims, invoices, variations, and extensions of time (EOTs)
- Prepare and administer head contract progress claims to clients
- Assist with cost control, cashflow management, forecast revisions, and project financial reporting
- Maintain accurate cost tracking, procurement schedules, and project registers (including concrete and reinforcement)
- Support tender processes including scope development, tender analysis, and subcontractor engagement
- Assist in assessing delay notices, EOT claims, and potential liquidated damages
- Coordinate procurement programs and off-site manufacturing or supply activities
- Maintain a thorough understanding of all residential scopes of work across the project lifecycle
- Assist with subcontract administration, including preparation of monthly Final Forecast Costs (FFCs)
- Support compliance with WHSE, environmental, and traffic management requirements
- Ensure all variations are fully costed, approved, and authorised prior to commencement
- Establish and maintain site-based cost controls and delay records where required

About You





You are a proactive, detail-oriented Contracts Administrator with strong commercial awareness and experience delivering residential construction projects. You enjoy working in a collaborative team setting and take pride in contributing to well-organised, efficiently delivered builds.

Essential Requirements

- Tertiary qualification or Diploma in Building, Construction Management, Quantity Surveying, or a related discipline.
- Minimum 3 years’ post-qualification experience in construction contract administration, preferably within Class 2 residential construction projects.
- Sound understanding of construction budgets, cost control, forecasting, cash flow management, and financial reporting.
- Proficiency in Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Microsoft Project.
- Experience with construction procurement, contract administration, and job cost management systems such as CHEOPS, ProcurePro, Payapps, or similar platforms.
- Experience using Aconex or comparable document control and project collaboration platforms.
- Understanding of Class 2 residential construction processes, documentation, compliance requirements, and project delivery.
- Strong communication, organisational, coordination, and time-management skills.
- Ability to manage multiple priorities, deadlines, and project requirements while working collaboratively with builders, consultants, subcontractors, suppliers, and the wider project team.
- Strong attention to detail and a demonstrated commitment to quality, compliance, and accurate project documentation.

What We Offer

- Secure, full-time role delivering quality residential construction projects
- Supportive and experienced project and commercial team
- Clear career development and progression opportunities within Decode Group
- Competitive salary package commensurate with experience
- Projects located in Newcastle and surrounding regions

Apply Now

If you are a motivated Contracts Administrator looking to progress your career within a professional, residential-focused construction business, we would love to hear from you.

📌 Contract Administrator (Newcastle)
🏢 Decode Group
📍 Newcastle