Defence Portal Administrator (Part-Time to Full-Time Opportunity)

We are seeking a highly organised and motivated Defence Portal Administrator to join our growing team. Initially offered as a part-time position (approximately three days per week), this role is expected to develop into a full-time opportunity as business requirements continue to grow.

The Defence Portal Administrator will be responsible for the administration and maintenance of Defence-related systems, portals, and compliance documentation, ensuring all information is accurate, current, and managed in accordance with Defence requirements and company standards.

The successful candidate will play a critical role in supporting operational delivery, maintaining Defence compliance obligations, and acting as a key liaison between internal stakeholders and Defence personnel. Strong attention to detail, organisational skills, and the ability to manage multiple priorities are essential to success in this role.

Key Responsibilities

- Manage and maintain Defence portals and associated databases.
- Upload, update, and monitor personnel, contractor, and asset information.
- Ensure all records, certifications, and compliance documentation remain current and accurate.
- Coordinate Defence site access requests and clearance requirements.
- Assist with onboarding and mobilisation of personnel.
- Monitor portal notifications, actions, and reporting requirements.
- Maintain confidentiality of sensitive information and Defence-related documentation.
- Support contract administration activities and compliance reporting.
- Liaise with Defence representatives, subcontractors, and internal stakeholders.
- Identify opportunities to improve administrative processes and efficiencies.





Skills & Experience To be successful in this role, you will possess:

- Previous experience in a Defence administration, contract administration, or compliance role.
- Strong understanding of Defence systems and portal management (desirable).
- Excellent administration, organisational, and record management skills.
- Strong attention to detail and ability to manage multiple priorities.
- High level of proficiency with Microsoft Office Suite.
- Solid written and verbal communication skills.
- Ability to work independently while contributing to a team environment.
- Proven ability to handle confidential and sensitive information.

Essential Requirements

- Australian Citizen.
- Ability to successfully obtain and maintain a Defence Common Access Card (DCAC).
- Current Australian Driver's Licence.
- National Police Clearance (or ability to obtain).

How to apply: Click “Apply” and submit your latest resume and cover letter outlining your suitability to the role.

To learn more about us, call [08 9272 1488](tel:08 9272 1488) or visit https://aceplus.com.au/.

Please note: Shortlisting and interviewing will begin immediately. We reserve the right to close the position without notice.

Ace Plus is a 100% privately-owned West Australian commercial property maintenance company providing planned and reactive maintenance solutions alongside hydraulic and electrical installations to new build and renovation work in the commercial building sector.

We’re dedicated to building a workforce that is representative of our diverse community and ensuring that our employees thrive in a fulfilling work environment. With over 150 employees to date, we have consistently demonstrated that we are the employer of choice in our industry.

📌 Defence Portal Administrator (Maylands)
🏢 Ace Plus
📍 Maylands