A bit about us…

Gema Group, Australia's premier event and catering company, has an exciting and rare opportunity to step into their Meetings and Special Events team. With over 40 years' experience in the food and beverage industry, GEMA Group understands integrity and commitment to our clients, but most of all, the promise to provide quality time and time again.

This full-time position reports to the Head of Meetings and Special Events. This is an exciting opportunity to start or grow your career in event management while contributing to some of Australia’s most high-profile and energetic events.

Gema Group prides itself on its people and its culture, holding an industry reputation for a team of likeminded, enthusiastic professionals who love what they do!

Where...

Accor Stadium at Sydney Olympic Park and CommBank Stadium in Parramatta are two of Australia’s leading sports and event venues. Hosting everything from major Australian and International sporting fixtures and concerts to corporate events and celebrations, we are known for delivering premium guest experiences and unforgettable moments.

The Opportunity...

As an Event Coordinator, you’ll play a key role in supporting the planning, coordination, and delivery of meetings, conferences, and special events. From client communication to supplier coordination and onsite support, you’ll gain hands-on experience across all aspects of event execution.

Key Responsibilities

- Liaise with clients to understand and deliver on specific event requirements

- Conduct venue site inspections with clients





- Coordinate with Catering Operations and Kitchen teams to ensure timely and accurate setups

- Work with Venues NSW and external contractors (AV, florists, signage, security, etc.)

- Manage event logistics including documentation, inductions, and insurance collection

- Create and manage Event Orders using Momentus and floor plans in Event Draw

- Support client invoicing and payment follow-up

- Meet clients onsite and ensure smooth handover to Operations Managers

- Assist with MASE and major stadium events as required

A bit about you...

You’re proactive, organised, detail-oriented, and eager to learn. You enjoy working in fast-paced environments and collaborating with a range of teams to create memorable experiences.

Qualifications & Skills

- Diploma or Degree in Event Management (desirable)

- 1 years' experience in hospitality, food & beverage, or similar (essential)

- Experience working in events or large-scale venues (desirable)

- Proficiency in Microsoft Office Suite (essential)

- Experience with event software such as UBS or Momentus (preferred)

- RSA Certification (essential)

- Weekend availability (essential)

What we offer...

- Work across two of Sydney’s premier stadium venues

- Be part of a collaborative, experienced, and supportive team

- Opportunities for ongoing professional development

- Get hands-on with national-level events and high-profile clients

If you are genuinely passionate about people and love the thrill of delivering successful events with one of the country’s premier hospitality groups, then we should be talking!

Please send a one-page cover letter, along with your resume, to @gema.com.au

📌 Event Coordinator – Meetings & Special Events (Sydney Olympic Park)
🏢 Gema Group
📍 Sydney Olympic Park