Senior Project Logistics & Procurement Coordinator

About the Opportunity An exciting opportunity exists for an experienced Project Logistics & Procurement Coordinator to support the successful delivery of a diverse portfolio of infrastructure and operational projects within a large, complex organisation.

Working closely with Project Managers and key stakeholders, you will coordinate procurement, purchasing, logistics and project administration activities that enable projects to be delivered efficiently, compliantly and on schedule. This role is ideal for someone who enjoys working in a quick-paced environment, managing multiple priorities and providing high-quality administrative and coordination support across a portfolio of projects.

Key Responsibilities

- Coordinate procurement and purchasing activities across multiple projects.
- Assist with the preparation and management of procurement documentation, approvals and sourcing activities.
- Support statement of work development, contract administration and procurement tracking.
- Monitor purchase orders, invoices, procurement registers and contract records.
- Coordinate delivery schedules, supplier activities and project logistics requirements.
- Track procurement progress,



identify potential issues and assist in resolving delivery risks.
- Maintain accurate project documentation, governance records and reporting artefacts.
- Liaise with project teams, procurement specialists, finance teams, legal representatives, suppliers and vendors.
- Support continuous improvement initiatives that enhance procurement, logistics and project delivery processes.

Skills & Experience To be successful, you will demonstrate:

- 3-5+ years' experience in procurement, purchasing, logistics, project coordination or related support roles.
- Experience supporting procurement processes, purchase orders, contracts, invoicing and supplier engagement.
- Strong administrative, organisational and documentation management skills.
- Excellent attention to detail and ability to maintain accurate records and registers.
- Strong stakeholder engagement and communication skills.
- Ability to manage competing priorities while meeting deadlines.
- Experience working within project, PMO, infrastructure, engineering, technology or operational delivery environments.
- Experience working within regulated or government environments will be highly regarded.

📌 Logistics Coordinator (Melbourne)
🏢 Hays
📍 Melbourne