Part-Time Cafe Administration Manager

Support the Director | Multi-Site Café Operations | Part time

About the role

We are looking for an experienced and highly organised Administration Manager to support the Director across our multi-site café business. Working closely with the Director, you will take ownership of the day-to-day operational tasks across our locations, ensuring our teams are organised, sites are supported and key operational requirements are completed consistently and on time.

This is a hands-on role for someone who thrives in a fast-paced environment, works independently and takes complete ownership of getting things done.

Key responsibilities

- Lead, support and hold café teams and 2ICs accountable
- Prepare weekly rosters within approved labour budgets
- Review timesheets, leave requests and shift coverage
- Recruit, onboard, train and develop team members
- Conduct weekly 2IC meetings and follow up on actions
- Monitor staff performance and coordinate further training where required
- Coordinate staff training and ongoing development
- Manage supplier ordering across all café locations
- Monitor stock levels, packaging and operational requirements
- Ensure equipment, coffee machines and site facilities are maintained
- Oversee daily opening, closing, cleaning and operational checklists
- Manage day-to-day operational administration
- Follow up outstanding tasks and ensure deadlines are met
- Identify operational issues and provide practical solutions to the Director
- Assist with implementing and improving systems and processes across the business

About you

We are looking for someone who can work independently,



take ownership and keep the operational side of the business moving.

You will ideally have

- Previous café, hospitality or multi-site management experience
- Strong leadership and people-management skills
- Confidence managing performance, training and workplace concerns
- Experience with rostering, labour costs, stock control and supplier ordering
- Excellent organisation, administration and follow-up skills
- A reliable, proactive and solutions-focused approach
- Strong written and verbal communication skills
- Confidence using rostering, POS and delivery-management systems
- The ability to manage multiple priorities across different locations
- Availability for early mornings and weekends when required
- Current Food Safety Supervisor Certificate preferred

About us

We are an established multi-site hospitality business based in Sydney's Hills District, with a growing portfolio of café locations. We are looking for someone who wants to become a trusted part of the business and work closely with the Director to ensure the day-to-day operations are organised, supported and continuously improving.

Benefits

- Part-time position with flexibility
- A key operational role supporting the Director
- Genuine ownership over day-to-day operations and team performance
- Direct access to supportive and involved business owners
- Opportunity to improve systems and influence the next stage of the business
- Competitive salary based on experience
- A fast-moving environment where initiative, reliability and strong performance are recognised

If you are an experienced hospitality operator who is organised, proactive and takes pride in getting things done, we'd love to hear from you.

📌 Part-Time Cafe Administration Manager (Castle Hill)
🏢 Chief n
📍 Castle Hill