About the jobCompany Description

Haiven Property is committed to providing a personalized real estate experience that empowers individuals to find their perfect home or investment prospect. We believe luxury is not about a price point but about delivering an experience that inspires confidence and comfort. We pride ourselves on offering expert guidance while fostering a welcoming environment. Our aim is to help clients achieve their real estate goals with exceptional service and expertise.

About the Role

We are seeking a highly organised, motivated and proactive Personal Assistant to support a high-performing Real Estate Agent. This is a fast-paced and varied role suited to someone who thrives in a busy environment, has exceptional attention to detail, and enjoys working with people.

This position will be a hybrid role, combining office-based support with on-the-ground assistance. You will play a key role in supporting the day-to-day operations of the sales business, ensuring clients receive outstanding service while assisting with administration, marketing, and lead generation activities.

Key Responsibilities

- Support an established, high performing sales agent with general administration and daily operations

- Prepare and process sales contracts and listing documentation, including Offers & Acceptances

- Assist with property appraisals and prepare appraisal presentations

- Coordinate and prepare new property listings for market

- Manage databases and maintain accurate client records

- Handle buyer enquiries and identifying potential sales leads

- Conducting prospecting and lead generation activities





- Book and coordinate marketing, photography, floor plans, advertising and signage

- Organising and placing home open signs before inspections

- Manage diaries, calendars, appointments and open home schedules

- Prepare for and assist with home opens and inspections, including supporting the agent on weekends during home opens

- Liaise with buyers, sellers, solicitors and internal team members

- Assist with social media, marketing campaigns and client communications

- Providing exceptional customer service and follow-up support

About You The successful candidate will ideally have:

- Minimum 1 year of experience in real estate as a personal assistant or an administration role

- Excellent organisational and time management skills

- Strong written and verbal communication abilities

- High attention to detail and ability to multitask
- A professional and positive attitude

- Confidence using CRM systems, Microsoft Office and real estate platforms
- The ability to work both independently and as part of a team
- A current driver’s licence and reliable vehicle
- A current Real Estate Registration Certificate (preferred but not essential)

What We Offer

- Prospect to work alongside a successful and established real estate professional

- Supportive and energetic team environment

- Exposure to all aspects of residential real estate sales
- A dynamic role where no two days are the same

- Company wide social events and training sessions

If you are organised, driven and ready to take the next step in your career, we would love to hear from you.

📌 Personal Assistant / Field Agent (Applecross)
🏢 Haiven Property
📍 Applecross