About the role

Working directly with the CEO, you will sit at the intersection of the Board, senior executive team, franchise network, clients and external stakeholders. You will become the person who knows what is happening, where it needs to go, who needs to know about it and what needs to happen next. The position has responsibility for supporting the CEO, Board and national management team, handling incoming communications, coordinating franchise enquiries, arranging Board travel and maintaining corporate systems and communications.

Key responsibilities

- CEO diary and travel management – coordinating meetings, flights, accommodation, itineraries and the inevitable last-minute change of plan
- Board and Executive travel – arranging travel and accommodation for Board members and members of the Senior Executive team, including itineraries and diary entries
- Franchise network traffic control – being a central point of contact for enquiries from across the network and directing them appropriately
- Events and functions – assisting the CEO with conferences, corporate events, sponsorships, client functions, internal events and speaking engagements
- Website management – keeping website content current, uploading news, articles and other material and assisting with broader digital presence




- Executive administration – preparing correspondence, presentations, documents, meeting material and reports and making sure the CEO is prepared for what comes next
- Following up actions, chasing information, anticipating bottlenecks and making sure important matters do not disappear into somebody's inbox

About you

- Exceptionally organised and able to work in unpredictable environments
- Excellent written and verbal communication skills
- Outstanding attention to detail
- Confidence to deal professionally with senior executives, Board members, franchisees, clients and suppliers
- Comfortable with technology and robust Microsoft 365 skills
- WordPress experience is essential
- Experience with CRM systems, digital marketing platforms, Canva or Adobe products would be highly regarded
- Initiative and ability to anticipate problems before they arise

About us

Preston Rowe Paterson is one of Australasia's largest independent property valuation and consultancy organisations, operating through an extensive network of offices across Australia and New Zealand. This role provides unusual exposure to the operation of a national business, its Board, senior leadership team and franchise network.

📌 Personal Assistant (Melbourne)
🏢 Preston Rowe Paterson
📍 Melbourne