Position Purpose To provide high-quality project coordination and business support to the Product Innovation function, working closely on a day-to-day basis with the Head of Product Innovation & Commercialization to help ensure multiple product-development and commercialization workstreams remain organised, visible and on schedule.

The role acts as the key coordination and project-support resource to the Head of Product Innovation & Commercialization, taking project information, priorities, decisions and actions and translating these into clear project-management systems, timelines, dashboards, meeting actions and reporting.

Key Responsibilities

Project coordination

● Maintain project plans, timelines and milestone trackers across multiple product-development workstreams.

● Record agreed actions, responsibilities and completion dates.

● Track outstanding deliverables and follow up with relevant stakeholders.

● Maintain visibility of dependencies between different functions and external partners.

● Highlight approaching deadlines, delays and potential project blockers.

● Keep project information current following meetings and project updates.

Project management systems

● Build and maintain clear project-management and collaboration systems using platforms such as Asana, Notion, Airtable or equivalent.

● Translate project updates into visual timelines, Gantt charts, dashboards, action trackers and clear cross-functional project views.

● Maintain simple Red / Amber / Green status reporting where useful.

● Help establish a central, transparent view of project progress that relevant stakeholders can easily access.

● Ensure project systems clearly show responsibilities, deadlines, dependencies,



outstanding actions and key milestones.

Projects may include workstreams across:

● formulation and product development;

● ingredient sourcing and importation;

● regulatory;

● scientific testing and evidence;

● manufacturing;

● packaging and artwork;

● supply chain;

● marketing;

● education and training;

● distributor and market preparation; and

● product launch.

Meeting and action support

● Assist with meeting agendas and preparation.

● Capture decisions, actions, owners and deadlines.

● Update project systems following meetings.

● Follow up outstanding actions where required.

● Provide concise summaries of upcoming milestones, overdue actions and matters requiring attention.

Reporting and presentation support

● Prepare clear project-status reports for internal meetings.

● Assist with management and stakeholder presentations.

● Turn supplied information, notes and direction into professional PowerPoint presentations and other business materials.

● Maintain straightforward spreadsheets and reporting tools where required.

● Present complex project information in a easy, visual and easily understood format.

Business and administrative support

● Assist with coordination of suppliers, external technical partners and other stakeholders.

● Maintain organised project documentation and records.

● Assist with scheduling, documentation and general business support associated with active projects.

● Help maintain an effective filing and information-management structure across the portfolio.

● Support the maintenance of a central source of truth for key project information, documentation and decisions.

📌 Product Innovation Manager (Sydney)
🏢 Culture Click
📍 Sydney