**What if you could work in a place full of opportunity, where every day brings new ways to grow?** **With us, you can.** We're looking for a **Business Support Administrator** to join our Melbourne team, supporting the **Southern Program Alliance (SPA)** . Based primarily from our **Moorabbin Project Office** (4 days per week), this secondment opportunity offers the chance to play a key role on one of Victoria's most significant infrastructure programs. The position is expected to run for a minimum of two years and may extend up to four years. Reporting to the Project Manager, you'll be an integral member of the project team, providing high-quality administrative and operational support to project managers, engineers, and consultants across the Southern Program Alliance. **What You'll Do** No two days will be the same in this varied and fast-paced role. Your responsibilities will include: + Providing day-to-day administrative support to project managers and engineers. + Preparing, formatting, and maintaining professional project documentation. + Proofreading and reviewing documents to ensure accuracy, consistency, and compliance. + Assisting with tender submissions, including coordinating CVs, certifications, and supporting documentation. + Coordinating team meetings, recording minutes, and tracking actions. + Supporting financial administration, including timesheets, expense claims, credit card reconciliations, purchase orders, and invoice coding. + Assisting with onboarding activities such as office access, inductions, and workstation setup. + Coordinating travel, medical assessments, training, and project-specific requirements.



+ Performing data entry and maintaining project records, including soil and rock log information. + Contributing to a positive team culture focused on collaboration, safety, quality, and exceptional client service. **About You** You're a proactive and organised administrator who enjoys supporting busy teams and building strong working relationships. You thrive in a collaborative environment, can juggle competing priorities, and take pride in delivering high-quality work. You'll bring: + Previous experience in an administrative, team support, or office coordination role (2+ years preferred). + Experience within engineering, construction, professional services, or infrastructure environments will be highly regarded. + Robust Microsoft Office skills, particularly Word, Excel, PowerPoint, and Outlook. + Experience using Microsoft 365 tools such as Teams, SharePoint, and OneDrive. + Excellent organisational skills with the ability to manage multiple priorities and deadlines. + Strong written and verbal communication skills. + A proactive, solutions-focused approach and willingness to support wherever needed. + High attention to detail and a commitment to quality, confidentiality, and continuous improvement.



**Why Choose WSP?** At WSP, we're committed to creating a workplace where our people can thrive. You'll be joining a supportive and inclusive team where your contribution is valued, your development is encouraged, and your career can grow alongside some of Australia's most exciting infrastructure projects. **Meaningful Project Work** Be part of the Southern Program Alliance, contributing to projects that help deliver essential infrastructure for Victorian communities. **Supportive and Inclusive Culture** Join a team that values collaboration, respect, and diverse perspectives, where you'll be encouraged to bring your authentic self to work. **Career Development Opportunities** Access ongoing learning, mentoring, and career pathways, along with opportunities to connect across WSP's national and global network. **Stability and Long-Term Opportunities** As part of one of the world's leading professional services consultancies, you'll benefit from the security and opportunities that come with a strong project pipeline and global presence. **Flexible Working Arrangements** Enjoy flexibility where possible while remaining connected to a collaborative project environment. At WSP, you'll find more than just a job. You'll find a place to build a rewarding career, work with great people, and make a genuine impact. **Ready to take the next step?** If you're looking for a role where you can contribute, grow, and be part of a high-performing project team, we'd love to hear from you. **Apply now and start your journey with WSP.**

📌 Business Support Administrator (Melbourne)
🏢 WSP USA
📍 Melbourne