MINPROVISE is a total solutions provider offering specialist services and products supporting the mining, oil & gas, infrastructure & construction industries. This includes the supply of onsite maintenance & repairs, shutdowns, project services, access services, fabrication, offsite repairs, remedial services and mineral processing equipment & products.

To support our continual growth, we are searching for an experienced Mobilisation and Compliance Administrator to join our team.

This is a full-time position- Monday to Friday.

About the opportunity

The successful candidate will provide essential administrative support to the Mobilisation & Compliance team, helping to ensure our day-to-day processes run smoothly and efficiently.

This is a fast-paced role where you will work closely with the team to coordinate administrative tasks, support employee mobilisation and onboarding, maintain accurate records and assist with compliance requirements.

The ideal candidate will be organised, good attention to details, proactive and comfortable managing multiple priorities while working to tight deadlines. This is a great opportunity for someone looking to build their administration experience within the mining and resources industry.

Your responsibilities will include, but are not limited to

- Answering incoming calls and responding to general enquiries in a professional and timely manner.
- Providing day-to-day administrative support to the Mobilisation & Compliance team.
- Processing invoices and raising purchase orders (POs).
- Coordinating and booking employee flights, accommodation and training as required.
- Assisting with employee mobilisation and ensuring all required documentation is completed prior to site commencement.
- Conducting bulk compliance checks and identifying outstanding or expiring requirements.
- Maintaining accurate employee records, databases, spreadsheets and compliance registers.
- Following up with employees regarding outstanding documentation, training, medicals, inductions and other mobilisation requirements.




- Assisting with the coordination of employee movements and mobilisation activities across various sites.
- Monitoring upcoming compliance and training expiries and ensuring requirements are followed up within appropriate timeframes.
- Supporting the team with audit preparation by ensuring compliance records and documentation are accurate and up to date.
- Managing competing administrative tasks and prioritising workload to meet mobilisation deadlines and operational requirements.
- Proactively identifying and resolving issues that may impact employee mobilisation or compliance.
- Liaising with employees, internal departments, training providers and other external stakeholders to coordinate mobilisation requirements.
- Working collaboratively with the Mobilisation & Compliance team while also being able to work independently when required.

Qualifications, Skills and Experience:

- Previous experience in administration, coordination or a similar support role with experience in the mining or related industry highly regarded.
- Solid working knowledge of Microsoft Office applications, including Outlook, Excel and Word.
- Excellent attention to detail and a strong commitment to accuracy.
- Strong organisational and time management skills, with the ability to prioritise competing tasks and meet deadlines.
- Excellent written and verbal communication skills, with a professional and confident phone manner and good telephone etiquette.
- Ability to work effectively in a fast-paced environment and adapt to changing priorities.
- Proactive approach to problem-solving, with the ability to think outside the box and use initiative.
- High level of professionalism and confidentiality when handling employee and compliance information.




- Previous experience using databases, spreadsheets, compliance registers or administration systems will be highly regarded.
- Exposure to mobilisation, onboarding or compliance within the mining or resources industry is desirable.
- Previous experience coordinating training, employee mobilisation or related workforce administration will be highly regarded.

Why Join MINPROVISE?

At MINPROVISE, we value our people and provide opportunities to grow, develop and build a rewarding career.

- Professional Development – Opportunities to grow and advance your career.
- Career Progression – Develop your leadership and technical skills within a growing specialist business.
- Inclusive Work Environment – Be part of a supportive and collaborative team.
- Competitive Remuneration – Attractive remuneration based on experience and skills.
- Novated Lease Options – Flexible salary packaging options for your next vehicle.
- Travel Discounts – Access discounted Qantas Club Membership, plus Avis and Budget car rental discounts of up to 15% across Australia.
- Qantas Frequent Flyer Benefits – Earn Qantas Points on eligible Avis and Budget rentals.
- Employee Assistance Program (EAP) – Free and confidential support services whenever you need them.
- Work-Life Balance – Flexible options that support your professional and personal commitments.

Who We Are MINPROVISE
Our vision is to provide cutting-edge solutions in partnership with our clients, supported by a strong team culture and commitment to safety, quality and continuous improvement.

As part of the recruitment process, successful candidates will be required to complete pre-employment screening, including medical, police clearance and working rights checks.

MINPROVISE is an equal opportunity employer. We encourage applications from all nationalities, genders and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples.

Click ‘Apply Now’ to join MINPROVISE and take the next step in your career.

📌 Mobilisation & Compliance Administrator (Perth)
🏢 Minprovise
📍 Perth