Are you an experienced Team Assistant or Business Support professional with a background in corporate or professional services environments?

Have you supported in-house legal teams and are now looking for an opportunity to further develop your career within a leading financial services organisation?

Our client, a leading global financial services organisation, is seeking an experienced Team Assistant to support its high-performing APAC Legal team based in Melbourne CBD.

This is a varied and rapid-paced role where you will provide high-quality administrative, coordination and workflow support to senior lawyers and leaders, including Executive Director level stakeholders.

What You'll Be Doing

- Provide high-level administrative support to senior stakeholders, including Executive Directors, and their wider team.
- Manage complex diaries, meetings and competing priorities, proactively resolving scheduling conflicts and follow-up actions.
- Coordinate domestic travel arrangements, AMEX reconciliations and expense management.
- Support invoice processing and general financial administration.
- Prepare, format and coordinate legal and non-legal documents, presentations and reports.
- Maintain accurate document control and filing within document management and records systems.
- Coordinate team meetings, events and hospitality requirements.
- Liaise confidently with external stakeholders, including law firms, clients and third-party providers.
- Provide ad hoc project support to the legal team,



including workflow coordination across property and leasing matters.
- Champion workplace technology initiatives and support process improvement activities.

About You

- Demonstrated experience as a Team Assistant, Legal Assistant or similar role within a corporate or professional services environment.
- Previous experience supporting legal teams (in-house) and managing confidential information with discretion and professionalism.
- Strong Microsoft Office skills across Word, Excel and PowerPoint.
- Experience using document management systems; exposure to board portals will be highly regarded.
- Exceptional organisational skills with the ability to manage multiple stakeholders, priorities and deadlines.
- Proactive, resourceful and solutions-focused approach.
- Excellent written and verbal communication skills with a polished and professional manner.
- Strong attention to detail and commitment to delivering high-quality work.

What's On Offer

- Join a collaborative and high-performing APAC Legal team (in-house)
- Varied and engaging role with involvement in projects and workflow coordination.
- Melbourne CBD location with hybrid working arrangements.
- A supportive culture with genuine opportunities for professional growth and development.

Interested?

Apply now or email your resume to ••••@marsrecruitment.com.au.

For a confidential discussion, please contact Annie on 04•• ••• 580.

📌 Team Assistant (Melbourne)
🏢 Mars Recruitment
📍 Melbourne