Renewals Administrator (Intellectual Property)

- Adelaide-based role, city office location

- Supportive team environment

- Join a leading Intellectual Property Firm

- Full-time role (37.5 hours per week)

- Information Processing

- Open to remote candidates with existing IP Renewals experience

Madderns is Adelaide’s leading Patent & Trade Mark Attorney firm providing specialist advice and assistance to high profile Australian and overseas clients in relation to intellectual property (IP) law including patents, trade marks, and designs.

We are seeking a full-time Renewals Administrator to perform various administrative processing tasks for the renewal of patents, trade marks and designs for our clients and associates. If you are a computer savvy individual who has impeccable attention to detail with a strong focus on accuracy, then we want to hear from you!

IP Administrators, IP Records Clerks, IP Docketing Clerks, and junior Legal Assistants/Secretaries are encouraged to apply. Remote candidates with existing IP Renewals and Inprotech experience are also encouraged to apply.

The Role

The Renewals Administrator is responsible for the efficient and timely processing of local and foreign renewals relating to patents, trade marks and designs.

Responsibilities may include:

- Reviewing and analysing incoming correspondence, emails and instructions.

- Processing incoming emails and instructions, preparing quotes, sending renewal reminders, sending correspondence, preparing invoices, paying official fees, and monitoring renewal deadlines.

- Reviewing and processing reminders and to-do lists.

- Corresponding with overseas associates regarding renewal costs for patents, trade marks and designs.

- Processing instructions for payments, including invoicing clients.

- Making renewal payments through various IP Office Portals.

- Updating our IP database (Inprotech) to satisfy policing requirements and deadlines.

- Entering other critical information in our IP database (Inprotech) to ensure records are correct.

- Importing and saving incoming electronic documents into our Document Management System (iManage).





- Liaising with clients and attorneys.

- Preparing various reports.

- Assisting the Records Team with incoming correspondence, data entry, entering records and checking data.

- Performing other general administrative tasks for the Madderns team as requested.

What We Are Seeking

To be considered for this role, you will have previous experience in an administrative, information processing, IP renewals, records or data entry role. You will also have experience working in an office environment, preferably within the IP sector, a legal services firm or a skilled services firm. In addition, you will be able to demonstrate the following:

- Excellent computer and typing skills, including experience using Microsoft Office Applications (MS Outlook, Word and Excel).

- Proven ability to quickly learn and retain new concepts, systems and processes.

- Highly accurate data entry skills.

- An understanding of financial and billing processes.

- Experience and confidence using electronic filing systems and document management systems or case management software.

- High level of attention to fine detail and accuracy.

- Proven ability to exercise judgement, set priorities, and balance work tasks to meet deadlines.

- Proven ability to handle a high volume, deadline driven workload.

- Proven experience handling confidential information with discretion.

- Fluency in English (both verbal and written), with the ability to read, understand and interpret complex information.

- Enthusiasm, a positive attitude and an appetite for learning.

- Strong client service approach and attitude, including a sense of urgency when required.

- Well organised, efficient and able to turn work around quickly.

- Ongoing right to work in Australia.





Highly desirable:

- Experience working in an Intellectual Property (IP) firm, or for an IP team within a law firm.

- Knowledge of intellectual property terminology and administrative processes.

- Experience and skill using Inprotech (IP case management software).

Knowledge of the intellectual property or the trade marks and patents industry will be an advantage, but is not essential. Extensive on-the-job training will be provided for the successful candidate.

IP Administrators, IP Records Clerks, IP Docketing Clerks, and junior Legal Assistants/Secretaries are encouraged to apply. Remote candidates with existing IP and Inprotech experience are encouraged to apply.

We are looking for a reliable, team-focussed individual who can work 37.5 hours per week across all 5 week days.

What We Offer

We offer excellent training and ongoing support, the opportunity to learn and develop new skills, a friendly team environment, great cultural and social events, wide-ranging staff benefits, excellent working conditions, and a lovely office in the Adelaide CBD close to public transport, shops and cafés. This full-time role is based in our Adelaide office, however we can offer you flexibility to work from home after the initial training phase is completed.

Apply now!

Please submit your application via the Seek ‘apply’ process. Your application should include a Cover Letter explaining your suitability for the position and your current CV/Résumé showing your full work history. To apply for this position, you must have the ongoing right to work in Australia. The successful candidate will be required to undertake a new National Police Check. Phone enquiries can be directed to Tanya Seekamp, 04•• ••• 863.

Madderns Patent & Trade Mark Attorneys is a well-established, independently owned and operated, leading Australian Patent and Trade Mark Attorney firm. We specialise in the registration and prosecution of patents, trade marks and designs, both in Australia and overseas. We help businesses take their great ideas to the world.

📌 Renewals Administrator (Adelaide)
🏢 Madderns Patent and Trade Mark Attorneys
📍 Adelaide