About Us

PHV Law is a boutique legal practice based in Queensland, dedicated to delivering clear, practical and client focused legal services. Founded on the principles of integrity, professionalism and community spirit, we provide trusted advice to individuals, families and businesses across Queensland, with a particular emphasis on property, commercial and private client services. We combine deep legal expertise with a personalised approach, and our clients value our transparency, clear communication and our ability to guide them through legal processes with confidence.

For over 40 years, our dedicated and family orientated team has provided personable, professional service across Commercial, Property, Litigation and Estate Law. We are proud of our supportive and inclusive culture, genuine work and life balance, and the real opportunities we offer for individual growth and personal development.

Since welcoming two new partners in 2024, PHV Law has been building on their strong leadership and vision for our long standing Fortitude Valley based firm. Conveniently located close to Fortitude Valley train station and several major bus routes.

The Opportunity

This is a permanent, full time role, available for an immediate start.

Our Senior Partner's secretary has now commenced her maternity leave, so we are looking for someone to step directly into this role and provide seamless support to our Senior Partner and the wider team from day one. When she returns, your role will evolve to take on more responsibility, a specialisation, or support for our continued growth as new partners join, so this is a genuine long term career move, not a temporary placement.

You will work closely with our partners and Fee Earners, providing administrative and secretarial support across a close-knit team of around 10.



Your responsibilities will include:

- Word Processing and Document Production - including transcription of dictation and carrying out dictated tasks, drafting, formatting and proofreading legal documents and correspondence, merging precedents and marking up draft documents and correspondence for review and collating various documents and compiling schedules or annexures;

- File and Matter Management - including opening new matters in Affinity and initial matter detail data entry, carrying out conflict checks and due diligence procedures, sending out initial correspondence and costs agreements, scanning, filing, renaming and retaining paper/electronic records;

- Client Liaison and Communication - including liaising with clients, barristers, and other legal professionals as required via phone, email, video conference or in-person, contacting clients to arrange appointments and/or provide progress updates on their matters, screen incoming calls and address enquiries where appropriate;

- Diary Management and Scheduling - including manage calendars/ diaries of multiple Fee Earners and resources and arrange meetings, conferences and travel and reschedule appointments as required.

Salary will ultimately be commensurate with the level of skill, competence, experience and quality of the candidate.

What We Offer

We are happy to invest in our people,



including funding professional development opportunities and professional memberships that align with the firm's vision and strategic direction. We actively encourage networking and support our staff in building both a professional network and an industry profile.

We also make time to celebrate together, with staff social events for End of Financial Year, Melbourne Cup and Christmas, along with monthly Birthday morning teas and spontaneous Friday afternoon drinks. As a Queensland Law Society member firm, all employees have access to LawCare, our partner in health and wellbeing.

Skills & Experience

Essential:

- A minimum of 5 years' experience in a law firm in a similar role, including dictation

- Strong typing accuracy and speed

- A high level of accuracy, attention to detail, and organisational skills

Highly regarded, but not essential:

- Experience with Affinity and PEXA

- Previous client facing experience in a quick paced legal environment

Apply Now

All applications should be submitted through Seek to be considered for this role. If you have any questions about the position, please contact Anthony Palella, our Managing Director, at ••••@phvlaw.com.au.

Please note, only direct applicants will be considered and applications from recruitment agencies will not be accepted at this time. All applications will be treated in the strictest confidence, and only short-listed candidates will be contacted.

You must have the right to live and work in Australia to apply. Shortlisted candidates will be asked to consent to a criminal record check. Please note that a person convicted of a serious offence is not permitted to work in a legal practice without approval from the Queensland Law Society. Each application will be assessed on its merits.

📌 Senior Legal Secretary (Brisbane)
🏢 PHV Law Solicitors and Consultants
📍 Brisbane