Provide day-to-day operational and administrative support to Project Managers in the Early Phase team
Manage study documentation and maintain project trackers and systems
Coordinate internal and external project meetings, including scheduling, agendas, and meeting minutes
Follow up on action items and deliverables with cross-functional teams and vendors
Support communications with clinical sites, vendors, and internal teams
Contribute to study start-up, maintenance, and close-out activities
Ensure activities comply with SOPs, ICH-GCP guidelines, and regulatory standards
Co-coordinate meetings and prepare minutes for client, cross-functional internal team, and vendor meetings
Assist with study and site budgets, including investigator site payments, vendor payments, and payment tracking
Support the delivery and coordination of global clinical trials
Requirements
Bachelor's degree in Life Sciences, Pharmacy, Nursing, or a related field
2–3 years in clinical research, with a focus on trial coordination and project support
Previous experience supporting clinical trials within a CRO, sponsor, or similar environment
Understanding of clinical trial stages or experience working from start to end of a clinical trial
Familiarity with clinical trial documentation, processes, and regulations, including ICH-GCP




Comfortable working with Microsoft Office and clinical systems such as CTMS and eTMF
Strong organisational skills with the ability to prioritise and manage multiple tasks
Excellent verbal and written communication skills
Proactive, detail-oriented, and a team player
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Knowledge of MS Projects is a plus and can be learned
Experience or positive knowledge of project management systems, including CTMS and financial/resource planning systems
Core Competencies
Demonstrates expertise in clinical trial coordination, project support, and compliance with ICH-GCP guidelines.
Proficient in managing study documentation and facilitating communication among cross-functional teams and vendors.
Highest-signal resume keywords
Clinical Trial Coordination
Project Support
ICH-GCP Compliance
Microsoft Office Suite Proficiency
Study Documentation Management
ATS Optimization Keywords
Hard Skills
Clinical Research
Trial Coordination
Study Start-Up
Budget Management
Project Management Systems
Soft Skills
Organisational Skills
Verbal Communication
Written Communication
Detail-Oriented
Team Player
Industry Keywords
Life Sciences
Pharmacy
Nursing
CRO
Regulatory Standards
Tools & Technologies
CTMS
ETMF
Microsoft Office
MS Projects
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📌 Project Specialist – Early Phase, Talent Pipeline (Sydney)
🏢 Jobtailor
📍 Sydney