Procurement Support Officer, Strategic Sourcing and Systems - Vacancy Details

Vacancy Details

Position:

Organisation Unit:

Location:

Package:

Tenure:

Closing:

Synopsis:

Agency Purpose

The Australian Electoral Commission (AEC) is an independent statutory authority established by the Australian Government to maintain an impartial and independent electoral system for eligible voters through active electoral roll management, effective delivery of polling services, and targeted education and public awareness programs.

The AEC's values and commitments

The AEC values and commitments are an essential component of our operating environment and frame how AEC staff work. The AEC's focus is on electoral integrity through the values of quality, agility and professionalism.

About the Team

The Finance and Strategic Sourcing Branch is responsible for supporting the AEC to meet its obligations under the Public Governance, Performance and Accountability Act 2013 (PGPA Act) for the efficient and effective use of public resources.

The Branch consists of four sections: Financial Accounting and Services, Management Accounting, Budgets and Capital Investments, and Strategic Sourcing and Systems. It is a fast-paced environment, but we have a great team who work well together, sharing knowledge and supporting each other in our day-to-day activities.

The Strategic Sourcing and Systems Section takes a strategic approach to procurement to ensure that all AEC business areas receive fit-for-purpose support and advice. In addition to advising on procurement and contract management matters, the team also manages the AEC's procurement to pay management system and seeks to increase procurement capabilities across the AEC.

The Opportunity





This is an exciting opportunity to join the AEC and contribute to work that has a direct impact on Australia's democratic processes.

As a Procurement Support Officer in the Strategic Sourcing and Systems Section, you will provide administrative support and assistance relating to procurement, probity and contract management activities. In this role, you will help ensure compliance with the Commonwealth Resource Management Framework, including the Public Governance, Performance and Accountability Act 2013 (Cth) and associated policies and rules.

Working under general direction, you will undertake moderately complex administrative and support work involving research, analysis and reporting relating to procurement and contract management.

To excel you'll have:

We are seeking a motivated and capable professional who can demonstrate the skills, knowledge and experience required to perform successfully in this role. We are seeking a motivated and capable professional who can demonstrate the skills, knowledge and experience required to perform successfully in this role. While experience in procurement is desirable, we also encourage applications from candidates with strong organisational, administration and coordination skills who are interested in developing their procurement and contract management capability.

To be successful in this role, you will ideally demonstrate:





- Demonstrated ability to communicate effectively and build positive working relationships with colleagues, business areas and external stakeholders.
- Experience in providing administrative support for procurement, contract management or related business activities, while following established policies and procedures.
- Demonstrated ability to accurately maintain records, documentation and data within corporate systems, including undertaking quality assurance activities and identifying errors or inconsistencies.
- Ability to apply procurement and contract management processes, procedures and templates to support compliance requirements and business outcomes.
- Demonstrated ability to locate, compile and organise information and data to support reporting, analysis and business requirements.
- Experience in managing competing priorities, meeting deadlines and delivering accurate, high-quality work in a rapid-paced environment.
- Proven capacity to work collaboratively as part of a team, contribute to shared outcomes and adapt to changing business priorities.

Desirable

- Relevant qualifications and/or experience in business, procurement or contract management.
- PSP40616 Certificate IV in Procurement and Contracting.

Eligibility

- AEC employees must be Australian citizens.
- Any person who is, and seen to be active in political affairs, and intends to publicly carry on this activity, may compromise the strict neutrality of the AEC and cannot be considered.
- Applicants are required to consent to, undergo, obtain and maintain a character clearance.
- Applicants are required to consent to, undergo, obtain and maintain the security clearance required for this role.

📌 Procurement Support Officer, Strategic Sourcing and Systems (Brisbane)
🏢 Australian Electoral Commission
📍 Brisbane