Executive Assistant / Office Manager

Bathurst NSW | Full-Time

Our client is seeking a highly organised, proactive, and professional Executive Assistant / Office Manager to join their team in Bathurst. In the role you will be responsible for the seamless day-to-day operation of the office, while providing executive support, office coordination, and administrative assistance across the organisation.

Working closely with the CEO and broader team, you will play a key role in keeping operations running efficiently, managing priorities, and supporting exceptional service delivery. Our client is community-focused and purpose-driven, dedicated to strengthening connections and enhancing wellbeing across regional NSW.

If you are passionate about supporting meaningful work and take pride in helping others to make a positive impact, we would love to hear from you.

About the Role

As the Executive Assistant / Office Manager, you will provide a combination of exceptional organisational skills with a genuine commitment to the organisation's purpose. You will bring empathy, discretion, and a passion for delivering meaningful outcomes for the communities they serve.

Key Responsibilities

- Providing executive and administrative support to the CEO.

- Managing calendars, meetings, and meeting logistics.

- Managing and troubleshooting IT-related issues to minimise disruptions to business operations.

- Identify opportunities for continuous quality improvement and undertake initiatives to enhance service delivery.

- Preparing reports, documents, and meeting papers consistently prior to deadlines.

- Taking and distributing meeting minutes.

- Managing an office environment and reception duties.





- Coordinating communications on behalf of the CEO and wider team across multiple locations.

- Assisting with financial administration, record keeping, and business support activities.

- Fleet and facility management support, maintaining the asset register and assisting with annual insurance renewals.

- Liaising with the Board, senior stakeholders, and external contacts.

- Assisting the team with ad hoc projects and events as required.

- Comply with all Work Health and Safety policies and procedures to maintain a safe and secure work environment.

About You

We're Looking For

- Minimum of 5 years' experience providing executive assistant or high-level administrative support to senior leaders and/or leadership teams.

- Deliver empathetic, approachable customer service that reflects the organisation's vision, purpose, and values.

- Discretion and sound judgement when dealing with confidential and sensitive information.

- Strong organisational skills and the ability to manage multiple competing priorities without losing attention to detail.

- Excellent written and verbal communication skills.

- Ability to work independently.

- Calm, resilient and proven capability to work effectively under various conditions.

Desirable

- Relevant Certificate or Diploma in Administration or Finance.

- Experience in supporting a team and working with volunteers.

Requirements





- National Criminal Record Check (or ability to obtain).

- Working With Children Check (where required).

- Current Australian working rights.

- Current Driver's Licence.

Why Join?

- Meaningful work that supports local communities.

- Prospect to contribute to a respected For Purpose organisation.

- Diverse and rewarding role providing high-level executive support, organisational coordination, and administrative assistance across the business.

- Ongoing professional development opportunities.

Apply now

If you are motivated, enjoy a dynamic work environment and want to make a positive difference in the community, we encourage you to apply.

How to Apply:

Submit a cover letter and your resume via this SEEK ad.

For a confidential discussion please contact: ***************@thomasmcwilliam.com or 0447 757 ***

Interested candidates are urged to apply without delay, as applications will be reviewed as they are received. Thomas McWilliam is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

Please Note: While we strive to contact all applicants, please understand that this may not be possible. Thomas McWilliam may hold onto your application for future openings and reach out as appropriate.

Who is Thomas McWilliam? We are a community focused organisation dedicated to supporting both individuals and businesses to thrive. Thomas McWilliam provides recruitment and career development services, in addition to strategic planning for both not-for-profit organisations and commercial companies. Discover other opportunities with us: https://thomasmcwilliam.com/

📌 Executive Assistant / Office Manager (Bathurst)
🏢 Thomas McWilliam
📍 Bathurst