About the role

Hills Psychology Centre is seeking a part time receptionist/administrative assistant to job share with the administrative team. The role will initially be 2 days per week and requires flexibility to cover personal leave at short notice and planned annual leave. You will be responsible for front desk duties and providing outstanding attention to detail, efficiency and accuracy with a caring and friendly nature.

Key responsibilities

- Managing a busy reception and welcoming clients
- Liaising with referral sources regarding bookings and general client enquiries, both via phone and email
- Managing multiple clinicians' calendars including scheduling appointments and related data entry into practice management software (Cliniko, Tyro)
- Processing payments and Medicare rebates
- Ensuring that reception runs smoothly and is well-maintained
- Reporting to the practice manager

About you

- Experience in a reception/administrative role in the health care industry (psychology desirable but not compulsory)




- The ability to work alone and in a team
- The ability to multitask and work diligently
- Extremely high level of attention to detail, with accurate spelling and grammar in all written communication
- The ability to problem solve and use initiative
- Flexibility to cover for annual and personal leave
- Exceptional interpersonal and communication skills, both written and verbal, with staff, clients and third parties
- Ability to remain calm and composed in a busy environment
- Ability to learn new processes
- Organised and methodical approach
- Excellent time management skills

About us

Hills Psychology Centre is a busy and well-established private practice with offices in Stirling and Aldgate. The practice currently consists of four clinical psychologists, three general psychologists, three accredited mental health social workers, a counsellor and an art therapist.

📌 Administrative Assistant (Stirling)
🏢 Hills Psychology Centre
📍 Stirling