Description

Success in the Administrative Assistant role looks like:

General Administrative Support

- Provide reliable, confidential, and well-organised administrative support to leadership and the wider management team
- Assist leadership with event planning, staff meetings, and company functions
- Maintain company records, databases, and filing systems
- Prepare correspondence, reports, presentations, and other business documents
- Assist with meeting coordination, including scheduling, agendas, and minute taking
- Manage office supplies and stationery inventory
- Update employee contact information and company phone lists

Travel & Accommodation Coordination:
- Arrange International and some domestic travel bookings such as flights, accommodation, ground transportation, and travel itineraries
- Address last minute changes as required
- Ensure compliance with company travel policies and budget requirements

Training & Employee Support:
- Coordinate training schedules including food and refreshments
- Travel bookings for trainee groups including flights, accom, transportation
- Maintain training attendance and certification records for I-CAR and e-learning registrations and filing on Sharepoint
- Administer I-CAR submissions
- Act as a point of contact for training related enquiries

Facilities & Service Provider Management:




- Coordinate and manage external service providers including cleaners, gardeners, maintenance contractors, and other vendors.
- Schedule regular services and monitor service quality
- Liaise with suppliers and contractors regarding work requirements and issues
- Coordinate maintenance requests and repairs.

- Assist in maintaining a safe, clean and professional workplace workplace at the Kincumber Site
- Keeping the kitchen/s at Head Office replenished with milk, tea, coffee etc.

Mail & Communications:
- Manage incoming and outgoing mail, courier services, and postage requirements
- Coordinate deliveries and shipments
- Maintain office contact directories and communication lists

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Skill Requirements:

- Previous experience in an administrative, office coordinator, executive assistant, or similar support role.

- Strong organisational and time-management skills.

- Excellent written and verbal communication skills.

- High attention to detail and accuracy.

- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

- Ability to manage multiple priorities and deadlines.

- Strong customer service and interpersonal skills.

📌 Administrative Assistant (Australia)
🏢 Sherwin-Williams
📍 Australia