Are you an organised, compassionate and proactive person who enjoys helping people and keeping a busy clinic running smoothly?

Hunter Functional Health is seeking a friendly and highly organised Allied Health Receptionist & Administration Assistant to join our team.

This is more than a reception role. You’ll be the first point of contact for our clients, supporting families throughout their healthcare journey while ensuring our clinicians can deliver exceptional care.

About Us

Hunter Functional Health is a multidisciplinary allied health clinic providing Occupational Therapy, Chiropractic and Spinal Decompression services for children and adults. We pride ourselves on delivering high-quality, evidence-based care in a warm, professional and supportive environment.

About the Role

Working closely with our Practice Manager and clinical team, you’ll be responsible for the day-to-day administration of the clinic, including:

- Greeting clients and creating a welcoming clinic environment
- Managing appointments, waitlists and clinician schedules in Cliniko
- Answering phones and responding to email enquiries
- Processing EFTPOS and HICAPS payments, invoicing and reconciliation
- Using Cliniko to maintain accurate and up-to-date client records
- Preparing client documentation and managing correspondence
- Liaising with NDIS participants, families, support coordinators and referrers
- Assisting with service agreements, reports and general administration




- Maintaining reception, treatment rooms and shared clinic spaces
- Clinic stocktake
- Supporting the team with general office and administrative tasks
- MT Core Spinal Decompression follow up sessions (once trained)

About You

We’re looking for someone who:

- Has previous reception or administration experience (allied health, medical or healthcare experience highly regarded)
- Is confident using Cliniko (or similar practice management software)
- Has exceptional communication and customer service skills
- Is highly organised with excellent attention to detail
- Can prioritise tasks and remain calm in a quick-paced environment
- Works well independently while also being a supportive team member
- Demonstrates professionalism, empathy and confidentiality at all times

Desirable

- Experience working within allied health, medical practices or clinical setting
- Background or interest in sports and/or health
- Experience with NDIS, Medicare, DVA, Workcover private health processes
- Current Working With Children Check (or willingness to obtain)

Employment Details

- Part-time position (2-3 days per week)
- Additional hours available for holiday cover
- Days/Hours negotiable
- Immediate start available
- Above-award remuneration (based on experience)

Pay: $30.00 – $35.00 per hour

Expected hours: 15.0 – 22.0 per week

Benefits

- Employee discount

Work Location: In person

📌 Allied Health Receptionist and Administration Assistant (Maryville)
🏢 Hunter Functional Health
📍 Maryville