Run the office, shape the culture, and grow alongside a boutique investment firm.

This is an opportunity to step into a genuine all-rounder role within a boutique private investment firm, where your ability to keep the office running smoothly will be just as important as your willingness to pitch in wherever you're needed.

You'll work closely with the CEO and wider team, taking ownership of the office in its entirety, events and some EA support, with the opportunity to make your mark on how the business runs day to day.

The Role

- Manage the daily running of the office, including reception, supplies and general administration
- Coordinate trades on the current office fit out, then take on ongoing building maintenance
- Coordinate events every four to six weeks for the business, including AV, catering to invite lists
- Provide EA and PA support to the CEO and other executives
- Coordinate company travel end-to-end
- Organise meeting rooms and diaries, make coffees for guests
- Build robust relationships with suppliers, contractors and the wider team
- Bring ideas forward and help shape how the office and events run as needed

About You





- Has previous experience in an office management, administration or corporate reception role
- Comes from a smaller or similarly hands on environment
- Enjoys variety in their work, and takes ownership of all tasks big or small
- Approaches tasks with a willingness to get stuck in
- Has a calm personality but enjoys building real relationships and mingling with people
- Is proactive and reliable, with strong judgement on prioritising a varied workload
- Has demonstrated strong tenure and stability throughout their career

The person matters just as much as the experience. We're looking for someone who takes genuine pride and ownership in their work, brings a calm and capable presence, and enjoys being part of a small, close-knit team.

What's On Offer?

- Full-time role, Monday to Friday, 9am to 5pm with genuine stability
- Onsite car parking
- Close-knit, supportive and high performing team
- Opportunity to be part of a growing, boutique investment business

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📌 Office Manager (Melbourne)
🏢 Brook Recruitment
📍 Melbourne