Job Description

Hours: Full time Monday–Friday 9am – 5pm

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The Role

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We are seeking a pro-active and detail orientated Secretary to support the Firm's central operations, with a secondary focus on our commercial property department. This is a varied and pivotal position providing essential secretarial support across the Firm, while also assisting fee earners within the commercial property team. The successful candidate will play a key role in ensuring the smooth day-to-day running of the office.

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Core Responsibilities (Firmwide Support)

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- Manage incoming calls, emails, and correspondence
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- Meet and greet clients to the Firm's office
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- Provide support and holiday cover for reception
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- Coordinate meetings, diary management, and room bookings
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- Undertake dictation as required by the fee-earning teams
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- Open and close client files in accordance with compliance procedures
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- Attend meetings and take notes
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- Support compliance and regulatory administration
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- Support fee-earning teams with administrative tasks on an ad hoc basis as instructed by line manager
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- Attend and participate in departmental and business support meetings
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- General office administration including document management and archiving.
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Commercial Property Department Support

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- Completion of file opening forms
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- Set up and manage Docusign




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- Supporting the Partner with expenses management.
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- Undertake file closing matters
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- Identify items for Restore
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- Issue file closing letters, placing copies on SOS.
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- Support the team with the incoming and outgoing post on a day-to-day basis
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- Scanning and filing documents.
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About You

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We are seeking a highly organised and proactive Secretary to provide administrative and clerical support to our teams. The ideal candidate will be professionally presented, efficient, detail-oriented, and capable of handling a variety of tasks in a fast-paced environment.

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- Proven experience in an administrative or secretarial role
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- Excellent written and verbal communication skills
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- Strong organisational and time-management abilities
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- Ability to multitask and prioritise workload effectively
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- Professional demeanour and discretion in handling confidential information
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- Strong typing and document management skills
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- Proficient with Microsoft Office, specifically Outlook, Word and Excel and Case Management
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- Systems.
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What We Offer

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- Competitive salary plus excellent benefits
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We are an equal opportunities employer and welcome applications from all suitably qualified candidates.

📌 Legal Secretary (Ipswich)
🏢 Prettys
📍 Ipswich