Location

Victoria - 362 Little Collins Street, Level 3

Job Description

Why work for us?

BGRE is an equal opportunities employer and a values-driven organisation. We emphasise an inclusive, transparent work environment with collaboration and work/life balance at the forefront. We believe that performance is synonymous with advancement. That's why we reward top-tier work by promoting from within.

Thanks to helpful tools and resources including biannual reviews, internal job boards, referral programs, and the ability to relocate across our offices, we ensure that our employees have ample opportunities to grow ... and build their career with us.

The role

We are seeking an experienced Facilities Manager to join our team on a full time, permanent basis. This person will play a pivotal role in the strategic and operational delivery of Hard Facilities Services across their allocated portfolio, ensuring building assets and critical infrastructure are safe, compliant, reliable and cost-effective, while driving strong stakeholder relationships and continuous improvement.

Reporting to the Senior Facilities Manager, Operations, you'll be joining a team of enthusiastic and driven individuals who strive for continuous improvement. This position will suit a proactive, composed and self-starting Facilities Manager who is looking to build on their previous facilities management experience within a collaborative and supportive organisation. You will bring strong technical and operational expertise, excellent stakeholder management skills, and a commitment to delivering safe, compliant and high-performing facilities services.

What will you be responsible for?

Financial

- Assist in the preparation for the Client an annual operating budget/s and agree with Precinct Manager




- Review and approve invoices for services that are paid for directly by the Client as per the limits of authority provided under the Agreement and as authorised by the Precinct Manager and/or Snr Facilities Manager
- Present and discuss aspects of strategy and recommendations in regard to the proposed operative services for the site with the Snr Facilities Manager and Precinct Manager
- Prepare and submit BGRE Internal Monthly Contract and Maintenance Performance Reports, as directed.
- Assist with preparation of the Monthly Client Reports to the requirements of the Management Agreements or as directed by the Client.
- Review and reforecast operating costs for the Project and report to the Snr Facilities Manager on Variances, as required.
- Participate in Strategy Review and Asset planning
- Participate in Business and Budget Planning activities as directed.
- Provide analysis and recommendations in regard to Capital Expenditure for a 10 year period and any owner non-recoverable expenses.

Operations

Transition Services

- Assist with the transition of the property and or other properties required in recent client ownership / BGRE Management

Management and General Duties

- Attendance on site as per roster and availability where emergency services are required.
- Conduct and manage out of business hours plant and compliance testing, including and onsite presence during these activities.
- Ensure that a 24-hour emergency call-out service is provided for the site overall.
- Guide,



direct and motivate Facilities Supervisors personnel
- Respond to reported issues and coordinate efficient and effective responses.
- Manage the contract in accordance with BGRE performance expectations, as directed, and BGRE systems, policies and processes
- Establish and manage ongoing relationships with relevant stakeholders.
- Attend meetings of the Clients that relate to the operation of the Building.
- Undertake to monitor and deliver the KPI's as required under the Management Agreements with the Client
- Immediately elevate incidents or known risks in accordance with BGRE policy.
- Any other tasks as directed by the National Operations Manager and/or Snr Facilities Manager.

Building Services

- Monitor and ensure that periodic meetings and reviews are held with subcontractors and suppliers
- Comply with the BGRE and Client approved procedures in regard to the development of sub-contracting strategy, tendering and appointment processes.
- Develop appropriate scopes of works and contract documentation to allow contracts to be tendered.
- Tender the contracts as required and make recommendations and obtain relevant approvals to enter into contracts, as directed by the Snr Facilities Manager.
- Prepare the contracts and ensure correct signing and completion.
- Obtain and regularly update required sub-contractor certificates, including but not limited to Statements and Insurance policies (under the requirements of the BGRE compliance system(s)) and ensure full site inductions of all contractors and sub-contractors
- Schedule and supervise the contracts to ensure that they are performed to the levels and for the frequencies as set out in the individual contract. This will include scheduling and supervision of essential services and other

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