About the Role

Divergent Psychology is seeking an Administrative Assistant to join our team on a part-time basis, for 3-5 half days per week. This is a job-sharing role within a small team based in Fremantle, WA.

Key Responsibilities

- Responding to enquiries from potential, current and past clients
- Managing waitlists
- Keeping information up-to-date on our client management system (Zanda) and other file storage systems
- Booking in current clients and existing clients (as requested by our clinical team)
- Taking payments for psychological services through our HICAPS machine
- Other general administrative tasks as requested by our team

Experience/ Attributes Sought

- Recent administration/ reception experience in a healthcare setting
- Familiarity with Medicare, NDIS and private funding systems
- Experience using Zanda (a client management system)
- Ability to communicate clearly in a professional, approachable and non-judgemental manner

- Reliability
- Strong organisation, time management and prioritisation skills

- Attention to detail




- Understanding and adherence to confidentiality principles
- Knowledgeable about autism, ADHD, chronic illness and disability
- Experience developing administrative procedures

What We Offer Divergent Psychology offers a small, supportive team where your work would be highly valued. We're located on Wray Avenue in Fremantle, which is a partly residential street with a few cafés. We have free on-site parking and a kitchenette with a Nespresso machine and various types of tea to help yourself to. Our reception desk is a sit-to-stand desk, and we welcome use of fidgets to support your focus.

Apply Now

If you think you'd be a great fit for our team, we’d love to hear from you. Please share a resumé and cover letter outlining your suitability for the role via Seek or email ([email protected]).

Applications close Friday 2nd October, unless the position is filled earlier.

📌 Administrative Assistant (Fremantle)
🏢 Divergent Psychology
📍 Fremantle