Overview

Work Type: Ongoing - Full-time

Salary: Salary not specified

Grade: Education Support - Level 1, Range 4

Occupation: Education and training

Location: Melbourne - Western suburbs

Reference: 1543537

Selection Criteria

SC1: Demonstrated experience in facilities management, including but not limited to cyclic maintenance, compliance, repairs, contractor management and overseeing/completing major projects.

SC2: Demonstrated experience in contractor and procurement management within a school (or similar) environment. This includes engaging and coordinating contractors, conducting inductions, risk assessments and ensuring all contractors have the required documentation to work safely onsite.

SC3: Knowledge of Occupational Health and Safety (OH&S;) Management Systems and Work Safe procedures to identify, manage and provide solutions to risks within the school.

SC4: Sound technical knowledge and hands-on proficiency in general maintenance, minor building repairs, and grounds/gardening work, with skills in the use of relevant tools and equipment, and the physical capacity to carry out a hands-on role.

SC5: Demonstrated ability to establish and/or maintain digital databases and registers (eg: key register, chemical register, Asset & Infrastructure Management System [AIMS]) or similar.

SC6: Demonstrated capacity to show initiative, contribute to a positive school culture and live by organisational values and policies

Role

The Facilities Manager is responsible for coordinating the day-to-day operation, maintenance, safety and presentation of the School's buildings, grounds and physical assets.

As an ES 1-4 position, the role operates with a high level of independence within school policies and procedures, providing practical advice to school leadership on maintenance priorities, compliance, contractors and facilities risks.

Attendance during school holiday periods may be required.

The is a full time position, Monday to Friday (not including Public Holidays) with the start time commencing at 7.30am and finishing at 3.30pm. These times may be negotiated with the successful applicant.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Essential Requirements of the Role

- High organisation and time management skills
- High Interpersonal Skills
- Capacity to work as a member of team

Responsibilities

Facilities, Maintenance and Asset Management

- With the Business Manager to lead, support and direct the day-to-day work of the Faculties Team members.
- Assist with general and cyclical maintenance of facilities and equipment
- Lead the planning, coordination and oversight of facilities, buildings, grounds and asset management activities.
- Prioritise maintenance, repairs and capital works based on risk, operational requirements and available budgets, in consultation with the Business Manager and Principal.
- Coordinate preventative maintenance programs, inspections, work requests, record keeping and rectification processes in accordance with Department of Education and school requirements.
- Maintain accurate and up-to-date asset, maintenance and compliance records, including the use of AIMS and other relevant systems.
- Identify emerging facilities and maintenance issues and provide appropriate advice and recommendations to school leadership.

Safety, Compliance and Risk

- Coordinate facilities operations in accordance with Department of Education OHS requirements, WorkSafe obligations, essential services, building and environmental requirements, and relevant school policies and procedures.
- Undertake regular inspections and risk assessments across buildings and grounds, identify hazards and risks, and ensure appropriate corrective and follow-up actions are completed.
- Maintain accurate records of inspections, identified risks, compliance requirements and rectification actions in AIMS and other relevant systems.
- Support the Assistant Principal as a key contributor to the OHS Committee, emergency management planning and response, including Fire Warden responsibilities where required.
- Ensure contractors and service providers comply with required inductions, safe work practices, insurance, child safety and other Department and school requirements.
- Monitor essential services and compliance requirements and ensure scheduled inspections, testing and rectification works are appropriately coordinated.

Contractor, Team and Service Management

- Provide oversight and direction to buildings and grounds staff, maintenance staff, cleaners, casual facilities officers, service providers and contractors.
- Allocate and monitor tasks to ensure facilities and maintenance priorities are addressed efficiently and within required timeframes.
- Coordinate the selection, engagement and oversight of trades and contractors, unless otherwise delegated.
- Prepare scopes of work, obtain and assess quotations, coordinate project milestones and monitor contractor performance and delivery against agreed standards, budgets, timelines and scope.
- Establish and maintain effective working relationships with contractors,



service providers and external stakeholders to support the timely delivery of works and services.
- Monitor the quality of completed works and ensure defects, outstanding works and rectification requirements are appropriately followed up.

Key Capabilities

- Demonstrated sound judgement, initiative and practical problem-solving skills in a busy and complex school environment.
- Ability to manage competing priorities, allocate resources and tasks effectively, and respond appropriately to urgent facilities and maintenance matters.
- Ability to work independently with limited day-to-day supervision while recognising when matters require escalation to the Business Manager, Principal or other appropriate staff.
- Strong organisational and time-management skills, with the ability to plan, coordinate and monitor multiple maintenance and facilities activities simultaneously.
- Explicit and effective communication skills, with the ability to liaise professionally with school leadership, staff, contractors, service providers and external partners.
- Ability to provide practical advice and recommendations to support effective facilities management, safety and compliance outcomes.

Desirable Experience and Qualifications

- Experience in facilities, property, maintenance or operations management, preferably within a school, public sector or complex operational environment.
- A qualified builder or equivalent building trade qualification would be highly regarded.
- Experience coordinating contractors, minor works, refurbishments, relocations or capital works projects, including planning, scheduling, procurement and delivery oversight.
- Experience using AIMS, maintenance management systems, asset registers and other relevant facilities management systems.
- Knowledge and experience in managing essential safety measures, contractor documentation, compliance records, procurement documentation and maintenance records.
- Relevant qualifications or experience in areas such as OHS, electrical testing and tagging, working at heights, emergency management or other facilities-related requirements would be highly regarded.

Who May Apply

Trade qualification desirable, or equivalent hands-on experience in a similar role.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA , disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

INSTRUCTIONS TO APPLICANTS:

Thank you for your interest.

If you would like any further information about the position or our college, please contact Simon Haber on 03 ¿ 8001 3333

If you would like to apply for this position, please include in your application (preferably saved as one PDF document):

- Covering letter

- Detailed CV ¿ including details of employment and the names, email addresses and mobile phone numbers of three professional referees

- Confirmation of Working with Childrens Check (WWCC) number





- List of your qualifications and relevant experience

- A response to each of the key selection criteria

Regards

Simon Haber

Conditions of Employment

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

As Brinbeal Secondary College grows, we are searching for passionate professionals to join our team. Our education support staff are energetic, open to career development, passionate about learning and wellbeing, and interested in connecting as part of an amazing school community.

Joining a college that has recently opened, you will be part of the exciting journey of contributing to a recent school culture and the creation of inclusive learning and wellbeing support, in brand new state of the art facilities.

We are seeking dedicated professionals who are committed to empowering students and colleagues, playing a pivotal role in our college community.

Position Benefits:

This position is an Education Support Level 1 ¿ Range 4, which has a starting salary of $93,625 per annum (1.0 EFT) as per the 2022 VGSA. (please note a new proposed EBA is under consideration and will see an increase in annual salary)

Our Education Support team enjoy the same school holiday periods as our teachers ¿ which is fully paid ¿ that¿s approx. 10 to 11 weeks holidays per year.

Education Support Professionals have the opportunity of creating a sustainable work/life balance with consistent hours and days during the school week (no weekends or after-hours duty).

You will be supported to grow and develop your skills and knowledge through regular professional learning and involvement in collaborative networks.

About our School:

- Brinbeal Secondary College is one of the newest 7 - 12 Secondary College in Melbourne¿s west. The school opened its doors to its first cohort of Year 7 students in 2024 to a purpose built, state of the art educational facility.

- At present, the school has just over 800 students in Years 7 to 9 and will add an additional year 7 cohort each year until 2029 when it will become a 7 - 12 school.

- There is great excitement in the community about our new school.

- The school is situated in Melbourne¿s booming western growth corridor approximately 23 kilometres from Melbourne CBD and services the rapidly growing and aspirational communities of the highly sought after Grove and Grand Central Estates in Tarneit.

- Find out more via our website: Brinbeal Secondary College, Tarneit (brinbealsc.vic.edu.au)

Our Facilities:

Stage 1 state of the art educational facilities are now complete and includes:

- Administration and Resource Centre ¿ featuring modern design and dedicated wellbeing/allied health space with 6 individual therapeutic rooms.

- Exceptional two storey Science and Technology building

- Large Learning Neighbourhood ¿ featuring 14 general classrooms, multiple presentation and seminar spaces and an array of quiet and small group collaborative areas.

- Performing Arts building

- Large Community Hub ¿ features 3 indoor basketball courts and multi-purpose exercise rooms

- Outside ¿ we have extensive outdoor sports courts as well as manicured landscaping that allows for multipurpose outdoor learning experiences.

Stage 2 construction is currently underway and is anticipated to be completed before the end of 2026.

Our Values:

Brinbeal Secondary College¿s values are:

Respect ¿ Have honour or regard for the worth of oneself, others and the school environment.

Acceptance ¿ Value all members of the community as they present themselves and wish to be seen.

Aspiration & Achievement ¿ Set ambitious goals and strive to achieve them.

Working at Brinbeal SC:

All staff at Brinbeal Secondary College have qualities which ensure the effective learning & wellbeing of our students at the school.

- This is a unique and exciting opportunity for you to work in a brand-new secondary school in the heart of the western suburbs, catering for the diversity of learners.

- You will be empowered by education support staff, teachers and leaders in a highly collaborative workplace, with opportunities for professional development and career advancement.
- The Principal Class have an open-door policy and are always available to staff. They are highly visible both in the yard and frequent classes.
- Staff are highly motivated and skilled and are active contributors to the creation of a high achieving secondary school.

- Our staff are committed to professional learning and growth for both self and others to ensure we are maximising the learning outcomes of all students.

If you are ready for the next challenge in your career in education and enjoy working collaboratively to enable student success and achievement, feel free to contact the college either via phone or email to discuss the role further or to organise a school tour with a member of the Principal Class.

Applications close Sunday 4 October 2026 at 11.59pm Posted 14 September 2026

📌 .4 - Facilities Manager - new position within a growth school - November start (Melbourne)
🏢 Victorian Government
📍 Melbourne