About you

We are looking for a proactive, highly organised and adaptable Legal Assistant who enjoys taking ownership and keeping things moving.

This role would suit someone who thrives in a fast-paced environment, enjoys variety and is comfortable supporting multiple partners with different working styles. You will be a natural relationship builder with strong attention to detail, excellent follow-through and the ability to juggle competing priorities while maintaining a high standard of work.

To be successful and thrive in this role you will have the following skills

- A minimum of 5 years’ experience as a Legal Assistant or Legal Secretary.
- Excellent written and verbal communication skills
- Strong Microsoft Office skills
- Exceptional organisational and time management skills
- The ability to adapt to different working styles and support multiple priorities simultaneously
- Strong attention to detail and a commitment to producing accurate, high-quality work
- A strong work ethic and the ability to work independently while contributing positively to a team environment
- Experience coordinating projects, events, seminars or business development activities will be highly regarded

This is a great opportunity to join for someone to take the next step in their career in a fun and supportive team.

Your role

Supporting multiple partners, this role would suit a well-rounded Legal Assistant who enjoys variety and takes pride in keeping people, priorities and deadlines on track. You will manage a broad mix of legal administration, billing, matter coordination, business development and event support.

This role is part of a fun, growing and fast-paced team. You will work closely with the Brisbane team while also being part of a supportive national network of legal assistants who collaborate and share knowledge across our offices.

Your responsibilities will include

- Attending client meetings, taking minutes and preparing file notes
- Diary and inbox management
- Opening and maintaining matter files
- Preparing correspondence, legal documents and court filings
- Assisting with monthly billing, invoicing and disbursement administration




- Monitoring work-in-progress and supporting matter budget tracking
- Coordinating partner and team meetings, including preparing agendas and tracking action items
- Monitoring key deadlines and following up on outstanding actions to ensure work remains on track
- Supporting business development initiatives, networking opportunities and client relationship activities
- Coordinating client events, seminars, training sessions and workshops, including invitations, registrations, room bookings and catering
- Assisting with tenders, proposals and related documentation
- Preparing document bundles, briefs and presentation materials
- Liaising with clients, barristers, experts and other stakeholders
- Managing travel arrangements and itineraries
- Maintaining electronic and physical records and filing systems
- Other general administrative duties and support as required

This role requires excellent written and verbal communication skills, confidence in dealing with clients and stakeholders, and the ability to manage multiple competing priorities in a professional and organised manner.

About Gadens

Gadens is a leading, independent Australian law firm, with a clear vision and strategy for the future. We help people achieve their purpose in a complex world, by leading by example, inspiring others, innovating and building something we are all proud of.

At Gadens, we engage with all of our people to create a work environment that encourages and promotes inclusion and diversity, while instilling pride in the firm and our values of collaborate, authentic, responsible and excellent. Our values and culture assist us in creating a cohesive environment in which we are committed equally to professionalism and personal fulfilment.



We strive to create a culture where the principles of sustainability and corporate social responsibility are embraced and lived by our people every day.

This includes respecting and connecting with First Nations people and providing access to justice to those in need through our pro bono practice. This is what makes Gadens a great place to work.

At Gadens, we:

- develop and inspire our people
- do the right thing and make an impact
- work with quality clients in our chosen markets
- solve problems with people and technology working seamlessly together
- are a widely recognised and respected brand.

What we offer

- Flexibility – Hybrid working arrangements. This includes flexible working hours as well as equipment to support working from home.
- Financial – Market-competitive fixed remuneration, a generous incentive program recognising both billable performance and broader contribution and an employee recruitment referral program.
- 30 weeks paid parental leave – Our market leading policy includes 30 weeks paid parental leave for all permanent staff, with no tenure required. This includes superannuation contributions while on parental leave, an external coach to support through various stages of parental leave and support and paid leave for surrogacy and IVF treatment.
- Leave - Ability to purchase up to 3 weeks of annual leave a year as well as a gifted day of leave for your birthday month which we call “Gadens day”
- Health & Wellbeing – We offer a range of health and wellbeing advantages to empower and support our people including, regular social events, employee assistant program, bonus program for non-fee earners, discounted private health insurance, annual flu vaccinations, skin checks, recognition awards and much more!
- Learning & Development –We promote a culture of continuous learning opportunities including access to professional development for all employees, coaching, mentoring study support as well for further education.
- Community involvement – We give back to the community through our well-established pro bono program as well as staff volunteering initiatives.

We are always on the lookout for star performers to join our growing firm. To find out more please visit www.gadens.com

📌 Legal Assistant | Workplace Advisory and Disputes | Brisbane
🏢 Gadens
📍 Brisbane