About CarePulse Financial Services

CarePulse Financial Services is a specialist financial operations and management accounting practice supporting Australian NDIS and Supported Independent Living (SIL) providers.

We support providers across NDIS claiming, invoicing, accounts receivable, payroll controls, management accounting, financial reporting, and financial governance.

Our focus is simple: help NDIS providers maintain accurate financial operations, protect revenue, and gain explicit visibility over their financial performance.

About the Role

We are looking for a detail-oriented and analytically minded Finance & Accounts Assistant to support the financial operations of our Australian NDIS and disability-care clients.

This is not a generic bookkeeping position.

The successful candidate will work with real Australian NDIS financial workflows, including claiming, participant funding, rostering, invoicing, reconciliations, receivables, and payroll controls.

This role suits an experienced Accounts Assistant, NDIS Biller, Bookkeeper, or Finance Officer who enjoys detailed reconciliation work and wants to work closely with Australian NDIS operations.

Key Responsibilities

1. NDIS Claiming & Billing

• Process, validate, and reconcile NDIS claims across NDIA/PRODA/PACE, Plan-Managed, and Self-Managed billing.
- Investigate rejected, delayed, or mismatched claims and identify potential revenue leakage.
- Reconcile services delivered against service agreements, participant funding, and billing records.
- Maintain accurate supporting documentation for claiming and reconciliation.

1. Rostering & Payroll Controls





• Reconcile care-rostering systems such as ShiftCare, Nightingale, and eZaango against timesheets and billing records.
- Assist with SCHADS Award-related checks, including sleepovers, broken/split shifts, allowances, and penalty-related items.
- Identify discrepancies between scheduled hours, actual/clocked hours, payroll hours, and billed services.

1. Accounts Receivable & Reconciliations

• Maintain debtor records and perform bank, invoice, and ledger reconciliations.
- Prepare participant account statements and follow up outstanding invoices with Plan Managers and relevant stakeholders.
- Investigate funding, invoice, and payment discrepancies.
- Assist with month-end financial administration and reporting.

1. Financial Analysis & Reporting

• Assist with P&L; and variance analysis.
- Support client/site-level revenue and labor-cost reporting.
- Prepare Excel-based financial reconciliations and management reports.

Candidate Requirements

Essential:

- Valid Australian working rights - Australian Citizen, Permanent Resident, or valid Australian work visa.
- 1-3+ years' experience in Australian accounting, bookkeeping, accounts receivable, billing, or finance operations.
- Hands-on experience with Xero or MYOB.
- Strong Microsoft Excel capability, including XLOOKUP, SUMIFS,



Pivot Tables, and data reconciliation.
- Strong written and spoken English with excellent attention to detail.
- Ability to work independently with high confidentiality and professional integrity.

Highly Desirable:

- Hands-on experience working with an Australian NDIS provider, disability-care, or healthcare organisation.
- Practical experience with NDIS claiming, PACE, or PRODA.
- Familiarity with NDIS Pricing Arrangements and Price Limits.
- Working knowledge of the SCHADS Award.
- Experience with NDIS rostering systems such as ShiftCare, Nightingale, or eZaango.
- Experience working with Australian Plan Managers or NDIS billing processes.
- ABN / independent contractor status is welcomed but not essential.

What We Offer:

- 100% remote contract role within Australia.
- Flexible hours aligned with Australian business operations.
- Direct exposure to Australian NDIS financial operations and complex reconciliations.
- Direct mentoring and guidance from an experienced Cost & Management Accountant.
- Opportunity for ongoing work and increased responsibility as CarePulse expands.
- Competitive hourly rate based on experience and capability.

How to Apply:

Please submit your resume via LinkedIn and include a brief note confirming:

1. Your Australian working rights status

2. Your Australian accounting experience

3. Your experience with Xero/MYOB
4. Whether you have hands-on NDIS experience
5. Your availability and preferred hourly rate

(Candidates with hands-on Australian NDIS experience will be strongly preferred.)

📌 NDIS Finance & Accounts Assistant | Xero | Australian NDIS | Remote (Australia)
🏢 CarePulse Financial Services
📍 Australia