About the Role We are a growing Melbourne-based company specialising in property maintenance, construction, renovations, repairs and building services for residential and commercial clients. We are seeking a professional, organised, motivated and reliable Office Administrator to join our Knoxfield office full-time. Female applicants are encouraged to apply.

Key Responsibilities Answer calls and emails professionally and provide excellent customer service. Schedule appointments, site inspections, trades and daily work activities. Prepare and send quotations, invoices, receipts and work orders; follow up enquiries and outstanding quotations.

Process supplier invoices and customer payments; assist with bookkeeping and day-to-day accounts administration. Maintain financial records in Xero; assist with bank reconciliation, Accounts Payable and Accounts Receivable. Liaise with clients, suppliers, subcontractors and trades; maintain records, filing and company documentation.

Provide administrative support to the Director and occasionally attend site/property inspections when required.

Essential Requirements Fluent English and Persian (Farsi), with excellent spoken and written English. Previous office administration experience; minimum 2 years preferred.



Bookkeeping/accounts administration experience highly preferred; Xero experience highly regarded.

Proficiency in Microsoft Word, Excel, Outlook and Google Workspace. Professional telephone manner, strong customer service, communication and organisational skills. Excellent attention to detail, time management, prioritisation and problem-solving skills.

Self-motivated, proactive, reliable, trustworthy and able to work independently.

Australian

Citizen, Permanent Resident or holder of unrestricted Australian work rights.

Current Australian

Driver's Licence and own reliable vehicle are essential.

Preferred Experience Property maintenance, construction, renovation or building industry experience Payroll/bookkeeping/accounts CRM or job management software.

What We Offer Secure full-time employment Competitive salary based on experience Modern Knoxfield office Friendly, supportive team Ongoing training and career development Long-term opportunity.

How to Apply Please submit your resume and a brief cover letter. Only shortlisted applicants will be contacted. For more information, please contact Harvey: 0481 487 926

Pay: From $52,880.00 per year

Work Location: In person

📌 Office Administrator (Knoxfield)
🏢 Galaxy property maintenance solution
📍 Knoxfield