About HT Services

HT Services is a WA owned commercial cleaning company with a national presence and vast contract base. At HT Services we strive to deliver high cleaning standards to our clients, while offering a safe, supporting environment for our staff and a culture built around teamwork.

We are seeking a hardworking and reliable Administration Assistant to support our Administration Manager and the HT team in a busy and growing organisation, working Monday to Friday 8.30am to 4.30pm in the heart of Fremantle with parking provided.

This role is suited to someone who enjoys keeping things organised, takes ownership of their responsibilities and follows tasks through to completion. You will be managing a number of recurring processes, so being able to stay across what is due, follow up outstanding information and keep accurate records will be an important part of the role.

The Roles Responsibilities

· Coordinating recruitment administration.

· Managing new starter onboarding and following up outstanding documentation.

· Completing working rights and VEVO checks and coordinating police clearance requirements.

· Issuing and monitoring employee and site-specific inductions.

· Monitoring employee compliance requirements, licences, training and expiry dates.

· Maintaining employee records, compliance registers and relevant company systems.

· Managing the Administration and Onboarding inboxes and responding to routine enquiries.

· Providing professional incoming telephone coverage.

· Coordinating uniforms, keys, access registers and routine office requirements.

· Assisting with Administration and management reporting, spreadsheets and registers.

· Preparing routine documents, OHS Site Booklets and new-site administration materials.

· Providing general administrative support to the Administration Manager, COO, Area Managers and wider management team.





About you:

You’re an organised and proactive administrator with at least 2 years’ experience in a similar role, and you thrive in a fast-paced environment where no two days are the same. You bring solid interpersonal and communication skills, along with a friendly, professional approach that helps you build positive relationships across all levels of the business.

You’re confident using technology and quick to learn new systems, with experience in platforms like Flare or Deputy highly regarded (but not essential). You may already have some exposure to HR processes, and you’re keen to further develop your skills in this space with training and hands-on experience.

Reliable and detail-oriented, you take pride in producing accurate, high-quality work. You’re able to manage competing priorities, stay organised, and remain calm under pressure, ensuring deadlines are met without compromising on quality.

You’re a team player who enjoys collaborating with others, but you’re equally comfortable taking initiative and working independently when needed. With a strong work ethic and a positive, can-do attitude, you’re always willing to learn, take on new challenges, and contribute to a supportive and productive workplace.

Applying

If you’re excited about joining a dynamic team and feel you have the skills to succeed in this role, we’d love to hear from you. Please submit your cover letter outlining your interest in the position, along with your resume.

Shortlisted applicants will be contacted directly. As part of the process, you’ll be required to provide at least two referees from recent employers.

Please note that our reception team is unable to assist with application enquiries, and we are not accepting applications from recruitment agencies.

Applicants must have full working rights in Australia to be considered for this position.

📌 Administration Assistant (Fremantle)
🏢 Ht Services
📍 Fremantle