WESTERN SWAN PTY LTD

Coopers Plains, Brisbane, QLD

Administrative (Administration & Office Support)

Full time

$65,000 – $75,000 per year

Office Administrator Location: Brisbane, QLD

Employment Type: Full time

We are seeking a motivated and highly organised Office Administrator to join our growing team. This role plays a key part in coordinating daily operations, supporting field teams, and ensuring smooth communication between customers, subcontractors, and suppliers.

Key Responsibilities:
Communicate with customers regarding bookings, updates, and enquiries
Follow up with customers regarding quotes, approvals, and job progress
Generate and prepare quotes for customers
Schedule and coordinate installation and service jobs
Liaise with subcontractors and internal team members
Prepare and distribute daily job schedules
Conduct occasional site visits to assist with generating quotes
Order materials and parts from suppliers
Monitor stock levels and manage inventory
Arrange the collection of parts when required




Managing social media and responding to customer inquiries

About You:
Strong communication and customer service skills
Excellent organisational and time management abilities
Ability to multitask in a quick-paced setting
Previous administration, quoting, or scheduling experience preferred
Driver’s licence required (occasional site visits and supplier pickups)
Basic knowledge of digital advertising (Google, Facebook, Instagram)

• Good computer skills (Word, Excel, CRM systems)
Highly organised, reliable, and a team player

What We Offer:
Supportive team environment
Long-term opportunity within a growing company
Competitive salary based on experience

If you are reliable, organised, and enjoy working in a dynamic environment, we would love to hear from you.

You will work locally in Brisbane.

Not suitable for requiring sponsorship to work for a new employer

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