Job Description
Site Administrator – Construction
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Western Sydney | Full-Time | Construction
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The Opportunity:
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An established construction company with a strong pipeline of projects across Western Sydney is looking for an experienced Site Administrator to join their project team.
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This is a varied role suited to an experienced Site Administrator, Project Administrator or someone with a finance/accounts background within construction who is looking to move into a broader project-based position.
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You'll work closely with the Project Manager and site team, supporting the administration and financial coordination of the project and helping ensure everything runs smoothly day to day.
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Key Responsibilities:
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Provide day-to-day administration support to the Project Manager and site team
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Maintain project documentation, registers, filing systems and databases
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Manage incoming and outgoing project correspondence
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Assist with subcontractor and supplier administration
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Process and coordinate invoices, purchase orders and payment documentation
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Assist with accounts payable and invoice reconciliation
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Check invoices against purchase orders, contracts and supporting documentation
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Assist with subcontractor claims, variations and supporting documentation
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Maintain accurate cost and project administration records
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Assist with tracking project expenditure and updating spreadsheets
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Coordinate site inductions, onboarding and access requirements
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Maintain site and project registers
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Assist with meetings, minutes and follow-up actions
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Liaise with subcontractors,



suppliers and internal stakeholders
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Support the Project Manager with general project administration as required
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About You:
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We're looking for someone who is highly organised, detail-oriented and comfortable working in a quick-paced construction environment.
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You will ideally have:
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Previous experience in Site Administration, Project Administration or Accounts/Finance within construction
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Strong understanding of construction administration and project processes
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Experience processing invoices, purchase orders, supplier payments or subcontractor documentation
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Excellent attention to detail and strong
numerical/financial
administration skills
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Confident communication skills with the ability to liaise with subcontractors, suppliers and internal teams
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Strong Microsoft Office skills, particularly Excel and Outlook
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Experience with Aconex, Procore, Jobpac or similar construction/ERP systems would be advantageous
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Excellent organisation and time management skills
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The ability to manage multiple priorities and meet deadlines
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A proactive attitude and willingness to get involved across both administration and financial tasks
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What's on Offer:
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Join an established construction business with a strong pipeline of work
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Work across exciting projects throughout Western Sydney
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Varied role combining project administration and financial administration
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Supportive and collaborative project team
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Long-term opportunity with career progression
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Competitive salary based on experience
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📌 Site Administrator (New South Wales)
🏢 Design And Build Recruitment
📍 New South Wales