Job Description
About the Role
n
The Programs Coordinator plays a key role in supporting the successful delivery of the Association's programs, events and strategic initiatives.
n
Working closely with the Head of Operations and team, this role is responsible for coordinating projects, delivering events, supporting communications and marketing activities, and ensuring organisational priorities are executed efficiently.
n
This is a highly diverse role suited to someone who enjoys bringing structure to complexity, thrives in a fast-paced environment and takes pride in delivering exceptional outcomes.
n
Key Responsibilities
n
Program & Project Coordination
n
n
Coordinate the delivery of organisational programs, projects and strategic initiatives.
n
Maintain project plans, timelines and action registers.
n
Coordinate cross-functional activities to ensure projects remain on track.
n
Maintain project management systems (e.g. Trello).
n
Identify opportunities to improve project delivery and organisational efficiency.
n
n
Events & Program Delivery
n
n
Coordinate the operational delivery of conferences, events, workshops and member programs.
n
Own the delivery of webinar and member events both domestically and internationally
n
Manage event timelines, logistics and delivery schedules.
n
Coordinate registrations and ticket sales through event management platforms.
n
Liaise with venues, suppliers, speakers and sponsors.
n
Prepare event documentation, run sheets and briefing materials.
n
Assist with sponsorship deliverables and exhibitor logistics.
n
Support onsite event delivery and post-event evaluations.
n
n
Communications & Marketing
n
n




Maintain and update the Association's website and LinkedIn.
n
Schedule and publish social media content.
n
Maintain digital assets and communication resources.
n
Support the promotion of events, programs and organisational initiatives.
n
n
Organisational Coordination
n
n
Manage the shared operations inbox and direct enquiries appropriately.
n
Assist with supplier coordination and procurement activities.
n
Update organisational dashboards and KPI reporting.
n
Assist with compiling monthly organisational reporting.
n
n
Team & Executive Support
n
n
Provide administrative and project support across the organisation to assist the CEO and broader team in delivering strategic priorities.
n
Undertake research and prepare briefing materials, presentations and supporting documentation as required.
n
Maintain industry databases, contact lists and organisational records to support business development and stakeholder engagement.
n
Assist with the preparation of reports, dashboards and organisational documentation.
n
Support cross-functional projects and provide coordination assistance across membership, policy, events and operations as required.
n
Contribute to continuous improvement initiatives by identifying opportunities to enhance organisational processes and efficiency.
n
n
Skills & Experience
n
n
Experience in project coordination, events, administration or program delivery.
n
Ability to manage multiple competing priorities.
n
Experience coordinating events or stakeholder engagement activities.
n
Experience managing website content (WordPress or similar CMS).
n
Experience using project management tools such as Trello
n

📌 Program Coordinator (New South Wales)
🏢 Space Industry Association of Australia
📍 New South Wales