Job Description
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Generous SCHCADS Award salary on offer - SCHCADS Level 5, Pay Point 1 $105,**********, Pay Point 3 $110,****** pa (dependant on experience)
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Part time (0.8 FTE), fixed term – 18 month contract
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Convenient inner-city location
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Join a passionate, dedicated and committed team at Djirra that are making a difference
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About the role
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Djirra is seeking an experienced Event Coordinator to join our Fundraising, Grants & Events team on a fixed-term basis. This is a fantastic opportunity for a skilled event coordinator to step into a pivotal, organisation-wide role at a time when impactful, well-managed community events and gatherings are critical to the continued delivery of culturally safe, effective programs and services for Aboriginal women.
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To support this mission, Djirra organises and hosts a number of non-client facing and community engagement events throughout the year including for our 16 Days of Activism campaign, donor engagement activities, launches and for our 25th anniversary in ****.
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Working closely with the Team Leader the Event Coordinator will organise, oversee and coordinate events, including, but not limited to: -
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Planning the operational requirements of any events from start to finish according to requirements, target audience and objectives.
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Working closely with Djirra's Community Engagement teams to engage and utilise their knowledge, community links and event suppliers.
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Support the communications team to ensure events are delivering against key campaign objectives.
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Maintain and update event information, including via websites.
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Administer expenses to ensure delivery within the budget.
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Maintain meeting calendars and ensure event planning is on track.
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Ensure the event runs and is completed smoothly and resolve any problems that might occur.
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Assist with the coordination of invitation lists in partnership with the Office of the CEO and Senior Leaders.
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What you'll do
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Act as the primary contact for participant inquiries and concerns.
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Oversee operations in relation to seeking and assessing abstracts, and developing the program, working with a committee.
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Source and negotiate with venue, vendors and suppliers.
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Coordinate all operations, working with external event management companies if relevant or appointed.
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Ensure the event runs and is completed smoothly and resolve any problems that might occur.
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Manage expenses within the allocated budget.
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Maintain meeting calendars and ensure planning is on track.
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Chair and support the Event Committee.
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Maintain and update event information, including via websites.
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Support with media/social media engagement for the event(s). This may include drafting media releases and utilising social media platforms, including X, Facebook and others as required in partnership with communications colleagues.
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Who you are
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You bring demonstrated events management or high-level coordinator experience, and/or previous conference organisation experience.
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You have experience in a similar role within an Aboriginal Controlled Community Organisation (ACCO), which is highly desirable.
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You possess a strong knowledge of marketing and promotional techniques for events.
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You have proven experience in managing and tracking event budgets.
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You have ability to work or learn to work within an Aboriginal organisation and work with Aboriginal communities and individuals in culturally appropriate ways as well as mainstream organisations
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You possess strong time management skills
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You have a demonstrated ability to work effectively as part of a collaborative team
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You have confident communicator internally and externally
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You bring strong skills in influencing and negotiating, fostering collaboration, understanding various perspectives and getting the best outcomes for all stakeholders.
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You have Intermediate PC skills, including solid familiarity with Microsoft suite of tools
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You possess an intermediate level of usage of social media platforms, including X and Facebook
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You hold a current drivers licence and willingness to travel
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Aboriginal and/or Torres Strait Islander people are strongly encouraged to apply.
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A Position Description for this role can be viewed below this job ad on employment hero. Please do not hesitate to contact People and Learning at
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or Kate Grimme at
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for a confidential discussion if you would like further information.
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Requirements
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Essential
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A Victorian Employees Working with Children's Check card or willing to obtain one
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Willing to obtain a Police Check at Djirra's expense
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A relevant tertiary qualification in Arts, Communications,
Community/International
Development, Health or related field or commensurate work-related experience.
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Benefits
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Attractive salary packaging options (including meals and entertainment)
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Generous leave provisions apply and annual leave loading
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Employee Assistance Program with supportive, confidential counselling for personal and work concern
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Collaborative and inclusive team
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Additional paid leave for end of year office closure period
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Access to company vehicles for any work related travel
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Cultural awareness training both formal and informal settings is provided
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📌 Event Coordinator (New South Wales)
🏢 Djirravic
📍 New South Wales