Join an established property business in a varied coordination role supporting a busy and high-performing team.
We're looking for an organised and detail-oriented Property & Sales Coordinator to join an established business within the property sector.
This is a hands-on role for someone who understands the pace of the property industry and enjoys being the person behind the scenes keeping everything organised and moving forward. You'll support the sales process from recent property listings through to settlement, while coordinating marketing, documentation, systems and key stakeholder communication.
The Role
Your responsibilities will include:
Managing sales administration from new listing through to settlement
Preparing property documentation and ensuring files meet compliance requirements
Coordinating property marketing and advertising campaigns
Managing online property listings and campaign updates
Liaising with vendors, purchasers, solicitors and other external stakeholders
Coordinating photography, copy, signage, brochures and other marketing collateral
Maintaining accurate information across internal systems and databases
Monitoring campaign activity, advertising and vendor reporting
Processing sold properties and supporting the settlement process
Maintaining internal spreadsheets, checklists and property records




Providing general administrative support to the wider team when required
About You
You'll be someone who thrives in a busy environment and takes genuine pride in producing accurate, high-quality work.
Ideally, you'll bring:
Previous administration experience (real estate or property experience desirable but not a necessity)
Solid understanding of the property sales process
Excellent attention to detail and a robust compliance focus
Confident communication skills and the ability to liaise with a range of stakeholders
Strong organisation and time-management skills
The ability to juggle competing priorities and deadlines
Confidence learning and using CRM/database systems
A proactive, team-focused approach
The Opportunity
This is a fantastic opportunity to join an established property business where you'll play an important role in supporting the day-to-day success of the sales function.
This company values internal development and opportunities! If you're keen to develop within property and real estate - this will be a great role for you.
Applicant must be happy to work 5 days a week in their beautiful office.
You'll be joining a busy, collaborative environment where your organisation, attention to detail and ability to keep things moving will be genuinely valued.
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📌 Property And Sales Administrator (Melbourne)
🏢 TwoScots Recruitment
📍 Melbourne