Job Description
Your Lovisa Opportunity
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We are looking for a highly organised and proactive Legal Administration Assistant to join our Legal team at Lovisa's Melbourne Support Centre.
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This is a fantastic opportunity for someone looking to build their experience in legal, property or lease administration, while working closely with our Legal, Property Administration and Finance teams.
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About The Role
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In this role, you'll support the day-to-day administration of our lease portfolio, ensuring documentation, payments and reporting are accurate, up to date and completed on time.
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You'll work closely with our General Counsel and wider Legal team, while also liaising with landlords, solicitors and internal stakeholders. No two days will be the same, making this a great opportunity for someone who enjoys being a jack of all trades, getting involved across the business and being willing to jump in wherever needed.
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Key Responsibilities
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Supporting the Legal and Lease Administration team with lease documentation and execution.
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Assisting with bank guarantee applications and fit-out contributions.
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Following up on payments and ensuring they are processed accurately and on time.
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Supporting the Property Administration and Finance teams with lease and rental queries.
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Maintaining and updating property databases, reports and systems, including ProLease.
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Liaising with landlords, solicitors and internal departments regarding lease-related matters.
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Preparing, updating and managing regular reports.
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Acting as the primary Legal Department contact for Artificial Intelligence (AI) system development and maintenance.
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Providing general administrative support to the Legal team.
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About You
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You're an organised, reliable and detail-oriented person who enjoys being busy, taking ownership and getting things done. You're comfortable managing multiple priorities and can confidently work both independently and as part of a close-knit team.
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You're also curious and comfortable with technology, with an interest in understanding how AI and automation can improve the way teams work.
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Ideally, You Will Have
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Previous experience in legal, property, lease administration or a similar administrative role
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An interest in developing your knowledge of contracts, leases and legal terminology.
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Strong attention to detail and excellent organisational skills.
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Experience with ProLease (preferred but not essential).
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Strong written and verbal communication skills.
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A proactive attitude and willingness to learn.
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An interest in learning and supporting approved AI tools and simple workflow automation.
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Strong computer and administrative skills.
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A professional, positive and solutions-focused approach.
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Benefits
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Join a global business offering endless career opportunities.
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Supportive, diverse and inclusive team environment.
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Robust culture – we truly harness our 10+1 Culture Commitments.
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Paid Birthday Leave.
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Generous 50% discount on Lovisa products.
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Free gym membership.
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Attractive Referral Rewards Incentive Program.
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Modern HQ on Glenferrie Road, with a fully stocked kitchen and everything you need right on your doorstep.
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Personal Development & Succession Plans.
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Why Lovisa
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Lovisa is a global, fashion-forward jewellery brand that has been setting trends since launching in Australia in ****. Today, we're proud to have over 1,100 stores across 50+ markets, with ambitious plans for continued global growth.
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As an ASX-listed retailer, we're driven by innovation, collaboration and our people. Join a fast-paced global business where you'll have the opportunity to build your career, take on new challenges and grow with us as we continue to expand worldwide.
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We believe in supporting diverse cultures and harnessing the unique knowledge and experience of our team. We celebrate our globally presence by supporting our culturally diverse team around the world.

📌 Legal Administration Assistant (Victoria)
🏢 Lovisa
📍 Victoria